Senior Tender Administrator

WSP Africa • Other • Midrand, Gauteng, South Africa • $300 - $400 / year • 3h ago

Company Description

WSP is one of the most diverse consulting firms in Africa. To further our strategic business execution plan, we are seeking leaders who share our guiding principles – we value our people and our reputation; we are locally dedicated on an international scale; we are future-focused and challenge the status quo; we foster collaboration in everything we do, and we have an empowering culture and hold ourselves accountable. We are committed to the achievement and maintenance of diversity and equity in employment.

Job Description

Key Role:

To provide a high level of tender/bid management and administrator support to the African business. Introduction and implementation of best practice processes and structures, ownership and management of the end-to-end bid process, compliance to produce high-quality winning bids on time and in an organised manner. Coordination and management of our Bid Library.

Key Responsibilities:

Searching for relevant tenders on various platforms and distribution to management
Online Tender Platform / Portals Management and Monitoring
Co-ordination of inputs to bids from various sources within WSP and/or externally (Multidisciplinary Projects / Joint Ventures / African Partners)
Co-ordination, compilation and completion of tender documents (All sectors)
Source and edit standard information required for tender submissions (World Bank CV format, Project Sheets etc.)
Ensure that the bid process is followed, and proper templates are used
Coordinate collection of tender documents and tender delivery ensuring submissions are made on time
Submitting high quality compliant tenders in an organised manner
Follow up on tenders submitted and maintain a database
Update all spreadsheets, databases and records
Introduction, implementation, alignment of best practice tender processes and structures across departments
Ensuring that standards and quality management system are adhered to
Initiate and respond to written and verbal correspondence, including composition, editing and distribution
Create and maintain a system for organizing and storing both electronic and hard-copy information and records
Coordinate, organise and attend internal meetings, including notification to prospective attendees, set-up, pre- and post-meeting correspondence, recording of accurate meeting actions
Receive and screen communications including telephone calls and e-mail messages, and provide assistance using independent judgment to determine those requiring priority attention
Preparation & updating project sheets (in collaboration with BU Project Administrators/Engineers/Scientists)
Updating CVs (in collaboration with BU Project Administrators/Engineers/Scientists)
Consistently manage own priorities to achieve all deliverables
Understands and adheres to company policies and processes with appropriate care and focus
Escalates issues where there are exceptions to the rules
The Tender Preparation work area should be kept tidy and neat
Other reasonable ad–hoc duties commensurate with the role

Health and Safety

Role model standards for SHEQ performance and behaviour consistent with the company’s health, safety, environmental and quality vision and policies by influencing those around you
Contributing to the identification of SHEQ risks and driving processes to achieve Zero Harm
Embracing, displaying and promoting the company values and ensuring a safe working environment is maintained at all times

Key Competencies and Generic Skills:

Must be able to work independently, prioritize and perform a variety of concurrent tasks
Act as part of the team and always assist staff and managers to achieve common goals
Excellent administrative skills
Excellent communication skills - high standard of verbal and written English (spelling, grammar and punctuation)
Excellent typing skills
Excellent computer literacy – accuracy essential (MS Office: Excel, Word, PowerPoint, Outlook and Adobe Professional)
Be able to multi-task with a positive attitude and drive
Ability to function well in a highly pressurized, deadline-driven environment
Detail orientated, logical and highly organised
Non-compromising attitude on quality
Uses initiative and independent judgment in completing activities and ability to work unsupervised within established policies and procedural guidelines
Exemplary client service skills including the ability to identify needs provide prompt response, and exercise patience, respect and professionalism in all interactions
Skills in independently prioritising, planning, coordinating, organising and monitoring multiple tenders of a complex nature simultaneously and quickly adapting to changes and timeframes
Highly effective, planning organisational and time management skills
Learns from experience and feedback and have an interest in learning new things and developing new skills
Ability to exercise tact and discretion in preparing, handling and disclosing information of a confidential, controversial and/or sensitive nature
Ability to establish and maintain effective working relationships with all levels of the organisation and the public
Ability to analyse and resolve office, tender administration and procedural problems
Ability to read, interpret and present information efficiently and effectively
Ability to efficiently respond in a calm and effective manner to a variety of tender related demands

Qualifications

At least 10 years’ experience in development and execution of tenders
Relevant qualifications/professional registration advantageous
Excellent interpersonal and organizational skills
Demonstrate good leadership skills and have the ability to think strategically
Knowledge of public procurement contracting and tendering principles
Knowledge of tender preparations for a professional consultancy advantageous
Knowledge and experience of SANRAL Tenders
Knowledge and experience of Donor Funded projects
Valid driver's licence

Additional Information

What's in it for you?

What if we can have work-life balance? What if we can be rewarded in ways that support our individual needs? What if we can be accepted for who we are? Here at WSP – we can!

WSP recognizes that work is only one part of our lives and making time for the other things in our life is important – be that our families, our friends or ourselves. So, if working from home, working part-time or having flexible start and finish time will help with this let us know as part of your application.

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