Roles and Responsibilities
- Assist in conducting routine inspections and checks of the office building, equipment, and appliances to identify repair and maintenance needs, ensuring optimal functioning of all facilities.
- Ensure vendors and suppliers deliver correct items according to service agreements.
- Maintain high standards of cleaning, hygiene, and safety throughout the office.
- Issue cleaning and bathroom supplies to cleaners.
- Maintain a schedule of preventative maintenance tasks for all facility equipment.
- Assist with managing and maintaining accurate records of inventory, including office supplies, kitchen and bathroom consumables, safety equipment, security systems, and emergency supplies.
- Provide administrative assistance and operational support regarding maintenance, stock control, and other facilities-related matters to ensure smooth office operations.
- Report any maintenance issues immediately and assist with preventative maintenance tasks.
- Help schedule and track repair and maintenance activities.
- Conduct basic safety inspections (e.g., fire safety equipment, electrical safety, slip hazards, lighting, ventilation, cleanliness, security).
- Monitor office supplies and consumables to ensure adequate stock.
- Issue stationery to staff upon request.
- Ensure boardrooms are clean, tidy, and prepared for meetings.
- Maintain organized facilities-related documents.
- Assist with courier pickups and deliveries.
- Conduct weekly and monthly stock control.
- Receive, document, and pack newly arrived stock.
- Assist with lifting and moving lightweight items as needed.
- Set up snacks and drinks for boardroom meetings.
- Monitor plant maintenance and report repairs.
- Maintain an organized storeroom.
- Ensure reception, boardrooms, and visitor areas are neat and tidy at all times.
Skills:
- Excellent communication (verbal, written, and presentation).
- Strong organizational, multitasking, and time management abilities.
- Proactive, self-motivated, and performance-driven.
- Reliable, punctual, discreet, and trustworthy.
- Ability to work under pressure with attention to detail.
Qualifications, Skills, and Experience:
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
- Minimum 3 years of experience in office administration or facilities coordination.
- Experience in vendor management and facilities project management.
- Knowledge of safety regulations and strong administrative skills.
- Customer service experience.
Job Type: Full-time
Pay: From R1,00 per month
Education:
- High School (matric) (Required)
Experience:
- Facilities Services: 3 years (Required)
- Preparing boardrooms and common areas for meetings: 3 years (Required)
- Performing basic safety inspections: 3 years (Required)
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