Job Summary
- Print, check, allocate and reconcile all logistics invoices for storage, documentation, and other logistics costs and submit to finance for payment.
- Manage queries with various service providers and shipping lines.
Basic Qualifications
Candidates should meet the following qualifications upon hiring into the job:
- Education: A Degree or diploma in Logistics Management or related qualification is preferred.
- Experience: A minimum of 24 months experience working in the Fruit Export Industry is required.
Job Requirements
- Responsible
- Attention to detail
- Able to solve problems
- Work in a team environment
- Accuracy and accountability
- Good communication skills
- Willing to work overtime when needed
- Computer literate with experience in Outlook, Excel, and an export system (e.g., Dipar)
Key Functions and Expected Performance
Logistic Documentation for Freight Forwarders
- Liaise with product coordinators to know how many containers were packed at the pack houses and destined for specific vessels and clients.
- Follow up with freight forwarders regarding deadlines, protocols, and vessels due.
- Chase and verify loading information with depots.
- Verify all export documentation/information is correct and send to the forwarders in a timely manner.
- Follow up with freight forwarders regarding outstanding or incorrect documentation.
- Extract information from Dipar to generate SI or addendum information for submission to Freight Forwarders.
- Be aware of the different requirements for different commodity groups and areas.
Logistic Service Provider Invoices and Costs
- Extract information from Dipar and compare with logistics invoices received to ensure the containers and incoterms are aligned.
- Check logistics invoices to verify that charged amounts align with agreed rates and ensure Commercial Coordinators check and Commercial Managers sign off before payment.
- Reconcile month-end statements for logistics invoices with the system and prepare weekly/monthly service provider payments.
- Logistics invoices include, but are not limited to, shipping line landside and freight, storage, transport, documentation, Daff, PPECB.
- Capture actual logistical supply chain (transport, freight, and storage) costs on the business system Dipar.
- Maintain good communication with logistics service providers.
Administration & Other
- Health & Safety officer – ensure compliance with H&S regulations and arrange for the necessary documentation and products to be in place.
- Communicate internally with employees; effective communication is important for the accuracy and efficiency of internal operations.
- Respond to any logistical/operational queries.
Email CV in WORD format:
Please consider your application unsuccessful if you have not been contacted within 2 weeks.
POPIA: By applying for the position, the applicant gives permission to the company to scrutinize and process personal information shared.
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