JOB PURPOSE:
The project administrator will be providing administrative support, coordination, and assistance across various project activities to ensure efficient project execution and delivery within stipulated timelines and budgets.
QUALIFICATIONS:
- Minimum National Diploma Qualification in Office Administration / Public Administration or a related field
- Proven experience in project administration, preferably in the development or construction sector.
- Proficiency in Microsoft Office suite and project management software.
- Excellent organisational and time management skills.
- Strong attention to detail and accuracy.
- Ability to work effectively in a fast-paced, dynamic environment.
EXPERIENCE:
- Minimum of 2 to 5 years’ experience in a position undertaking similar work as outlined in the scope of work and deliverables.Â
- Demonstrated ability to manage multiple tasks and priorities effectively.
- Strong interpersonal and communication skills.
- Ability to work collaboratively in a team environment.
- Knowledge of project management principles and practices.
- Adaptability and flexibility to changing project requirements and priorities.
- Proficiency in project administration tools and software.
- Understanding of procurement processes and contract management.
- Knowledge of financial management principles.
- Research and analytical skills.
- Report writing and documentation skills.
- Assist in the preparation, organisation, and maintenance of project documentation, including contracts, reports, and correspondence.
- Coordinate meetings, workshops, and project-related events, including scheduling, venue booking, and preparation of meeting materials.
- Facilitate communication and collaboration among project stakeholders, including government agencies, private sector partners, and community representatives.
- Maintain project schedules and calendars, tracking key milestones, deadlines, and deliverables.
- Support financial management activities by tracking project expenditures, processing invoices, and preparing financial reports.
- Conduct research and gather data on relevant topics to support project planning and decision-making.
- Provide logistical support for project team members, including travel arrangements, accommodation bookings, and equipment procurement.
- Assist in monitoring project progress, identifying risks and issues, and recommending corrective actions as necessary.
- Perform other administrative tasks and duties as assigned by the Project Manager or project leadership.