Job Title: Executive Assistant to Busy Executive (Multi-business Management)
Location: Fully Remote
Salary: R25 000
Job Description:
We are looking for a highly efficient Executive Assistant (EA) to provide dedicated support to a busy executive managing multiple businesses. This role involves a wide range of tasks aimed at keeping the executive organized and focused on high-priority activities. The successful candidate will take charge of diary management, email handling, preparing presentations, and personal life organization. You’ll also attend meetings when needed, track tasks for follow-up, and assist with forward planning to ensure seamless business operations.
Key Responsibilities:
- Proactively manage the executive’s calendar and appointments , ensuring time efficiency.
- Handle and prioritize email communications , flagging important correspondence.
- Prepare presentations , reports, and other documents as needed.
- Assist with the organization of personal tasks and appointments.
- Attend meetings on behalf of the executive and provide minutes/actionable follow-up items.
- Maintain a task-tracking system to ensure deadlines and commitments are met.
- Act as a gatekeeper , anticipating the executive’s needs and managing time accordingly.
- Coordinate both business and personal travel arrangements.
Key Requirements:
- 3+ years of experience as an Executive Assistant or in a similar role.
- Excellent organizational and multi-tasking skills.
- Proficient in MS Office Suite (Excel, PowerPoint, Word) and calendar management tools.
- Strong attention to detail and the ability to think ahead to anticipate the executive’s needs.
- Demonstrated ability to manage a dynamic, fast-paced workload.
- Exceptional communication skills, both written and verbal.
- Experience handling confidential information with discretion.
Equipment Requirements:
- Reliable high-speed internet connection.
- Up-to-date computer and phone for communication and document preparation.
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