GENERAL DESCRIPTION – JOB PURPOSE
My client, a well-established NPO operating in Southern Africa with facilities offering a range of accommodation choices for independent, assisted, frail, and dementia care for the Aged, is urgently recruiting for a Fundraiser - Partnership Co-Ordinator for their Johannesburg Establishment (House) .
The Partnership Coordinator (HPC) / Fundraiser is a multitasker by nature. He/She has excellent communication, administration, and project coordination skills with a solid understanding of Marketing and Sales principles.
The HPC provides implementation and coordination on the ground level and ensures all event projects and activities are executed to both brand and organisational standards.
REMUNERATION:
My Client offers a competitive market-related salary package – negotiable.
COMPETENCIES REQUIRED (MUST HAVE)
- Certificate / Diploma: Events Management, Administration, Project Management or Hospitality
- Well-presented
- Strong verbal and written communicator (English, Afrikaans)
- Works well under pressure
- Conscientious with tasks
- Detail-oriented
- Good presenter (Formal and informal)
- Passionate
- Organised
- Friendly, approachable
- Adaptable
- Ability to establish priorities and work independently
- Developed interpersonal skills
- Principled, ethical, and professional
- Consistently displays a high level of enthusiasm, energy, initiative, and drive
- 2-3 years prior experience in events, marketing and/or project management
- 1-2 years' experience in fundraising activities and initiatives
- Excellent verbal and written communication skills
- Proficiency in MS Office
- Valid SA Driver's licence
- Own vehicle
- Own smartphone device equipped with updated messaging and camera functionality
GENERAL DUTIES AND RESPONSIBILITIES
Campaigns
Campaigns - Capital Projects as per budget (4 Quarters = 4 campaigns)
- Plan and Coordinate:
- Maintain applicable project schedules
- Set up yearly planning tasks for all Capex projects needs as directed by the Facility Manager (i.e., Maintenance Equipment, Gardens & Equipment, House Aesthetics Look & feel, Furniture Needs, Housekeeping & Linen, Washing Machines & Tumble Dryers, Nursing & Medical)
- Task tracking, deadlines, and deliverables as set on the yearly calendar
- Develop a strategy to approach potential donors (i.e., using micro campaigns)
- Work towards pledging line items on a 3-year forecast
- Maintain donor relationships, both new and old
- Maintain and track all supporting budget/financial files
- Track projects and tasks as directed by management on a per-project basis, based on institutional and/or donor priorities
- Reduce the deficit of the monthly operational expenses through external funding:
- Identify House needs as per budgeted expense line items, in conjunction with house management
- Set up a monthly targeted program (i.e., Catering, cleaning, housekeeping, pest control, medical expenses, rates, electricity, incontinence)
- Develop a strategy to approach potential donors (i.e., using micro-campaigns)
- Work towards pledging line items on a 3-year forecast
- Fundraising Events:
- Collaborate with Facility Manager & Marketing and Partnership department in creating an annual calendar for suitable local events that encourage interest, brand awareness, and community involvement, to tie in with campaign calendars and house events calendars
- Manage annual fundraising events calendar for House
- Set up Outlook events and reminders to the HOD team
- Identify targeted approach and involvement at community events and build partnership relationships (pensioners days, bowling clubs, retirement village open days, rotary clubs' calendars, etc.)
- Do monthly planning of events & special days & fundraising activities
- Grants & Funding Applications:
- Draw up a yearly list of all grants and scheduled deadlines for submissions (i.e., Holly Child, Grant in Aid)
- Complete funding applications and follow-ups timeously and include in the monthly report
- Networking & Community Awareness:
- Represent The Establishment at local networking groups and gatherings
- Connect with and maintain relationships with all local press and media channels
- Schedule regular presentations to service clubs, community groups, and potential funding organisations, both off- and on-site
- Attend Chambers of Commerce events and networking opportunities
- Host and facilitate sponsored activities or projects at the House and ensure the partnership is established
- Engage with parishes for support in campaigns, events, and occupancy
- Digital Marketing & Brand Awareness:
- Identify and submit 'house-level' content to Digital Officer weekly
- Work closely with Marketing & Partnerships staff to conceptualise House campaigns and digital media needs for House events
- Monitor and manage brand representation at the House level
- Conduct professional donor tours/excursions of the facility and ensure the overall experience of Nazareth House is well received
- Distribute invitations to workshops via WhatsApp/email
- Engage leads database for sign-up on the 20K campaign
- Daily Administration & Recordkeeping:
- Record all incoming donations efficiently and take ownership of issuing 'Thank you' notes and associated certificates when applicable
- Prepare and issue Section 18A certificates and keep a database of such updated
- Ensure effective communication with local donors, community, and stakeholders
- Monthly Marketing & Partnerships report and donations report
- Occupancy Management and Lead Generation:
- Direct marketing at specific demographical segments (age, income)
- Build relationships and create marketing opportunities in their local newsletters
- Brand awareness in posting occupancy ads on notice boards
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