Job Description
- Coordination of the predefined governance structures to ensure operational efficiency and impact.
- Assist the team through planning and coordination of information to optimize workflow procedures.
- Provide administrative support to ensure efficient running of the office.
- Be the point of reference for all queries, requests, or issues, and be an integral part of the unit.
Qualification and Experience Qualifications:
- Degree in Economics, Public Policy, Business, or Engineering
- Honours degree or international qualifications are an advantage
Experience:
- 4 - 8 years of experience in a similar role
- Previous work experience in government (+5 years) and private sector (+4 years)
- Demonstrable experience working with high-level officials, government employees, private sector professionals, and finance professionals
- Evidence of previous coordinating roles fulfilled
- Understanding of the JET investment and implementation plan
- Understanding of the global decarbonization agenda and South Africa's role
- Understanding of government processes and navigation
- Understanding of contracting and institutional agreements
- Previous experience working with the following government departments: Department of Trade, Industry and Competition, Department of Transport, National Treasury, Presidency, Department of Environmental Affairs
- Exposure to a broad range of industries including automotive, energy, science and research, green hydrogen, electric vehicles, etc.
- Effective, versatile, and action-oriented
Roles and Responsibilities Financial / Shareholder Returns:
- Process the department’s expenditure and/or invoices
- Keep appropriate records and regularly report on expenditures
- Monitor and report on actual vs budget
Internal / Operational Processes:
- Guide and coordinate meetings and workshops with key stakeholders of the NEV council, workstreams, and others
- Create and maintain guidelines of conduct for meetings, ensuring approval and periodic review
- Ensure effectiveness of councils, workstreams, and other meetings
- Prepare agendas for meetings
- Prepare meeting minutes within 7 calendar days of meetings
- Prepare annual meeting calendars one month before the new calendar year
- Support the Programme lead and the JET PMU functions such as stakeholder management, communications, events organization, and marketing activities
- Manage records and data for the Just Energy Transition (JET) Investment Plan (IP) for NEV & GH Implementation program
- Continually improve the process of coordination with stakeholders
- Support Workstream lead organizations with secretariat functions
- Assist in the preparation of presentations for meetings
- Maintain organogram of program structure
- Support the NEV and GH2 council chairperson
- Manage stakeholder database
- Track action items and report on status at meetings
- Alert Programme lead of action items that are off-track
- Support technical expert panels/advisory bodies with secretariat functions
Customer Focus & Stakeholder Management:
- Provide professional administrative support to the team
- Deliver efficient customer service to both internal and external customers
Learning, Leadership & People Growth:
- Manage own development to enhance competencies
- Participate in knowledge sharing within the team
- Be solutions-driven, accountable, and innovative
Job Requirements Technical/Functional Competencies:
- Proficiency in MS 360 suite (MS Word, MS Excel, MS PowerPoint, MS Teams)
- Data management and dashboards
- Presentation skills
- Attention to detail
- Excellent time management skills
- Ability to multi-task
- Good verbal and written communication skills
Behavioural Competencies:
- Interpersonal skills
- Good ethics, integrity, and high level of professionalism
- Confidentiality due to the nature of the work
- Strong communication skills (both written and verbal)
- Ability to multi-task and thrive under pressure
Job Reference: IDC00319 #J-18808-Ljbffr