Contracts Specialist Centurion

Most Hired • Other • Centurion, Mpumalanga, Gauteng, KwaZulu-Natal, Limpopo, South Africa • $200 - $300 / year • 3d ago

Introduction

Our client is a supplier of steel and coal products for the mining industry. The client is looking for a Contracts Specialist (Supply Chain Management) with the following key criteria:

A minimum of 3 years relevant supply chain or related; procurement, contract management experience. Adept in working with MS Office, various databases and contract management systems.
Understanding of Enterprise Resources Planning and/or Cloud based procurement solutions (e.g. SAP MM, Coupa).

PURPOSE:

To manage, coordinate and administer contracts with suppliers.
To assist the Manager, Group Contracts and Procurement with improving contract coverage and achieving commercial savings.

MAJOR CHALLENGES:

Providing a contract management service to multiple Business Units, for multiple commodities.
Continuous pressure exists on continuously improving in terms of cost effectiveness, innovation and productivity.
Turnaround times of contract establishment and Statement of Work.
Maintaining and effectively executing high volumes of users demands and active contracts.

Job Location: Centurion is a small town in Gauteng Province, South Africa.

Contract period: 12 Months

Duties & Responsibilities

Best Practice and Knowledge Management

Identify and support the implementation of process and system enhancements to continuously improve contract management process
Study/research best practice processes and benchmark the Company processes at regular intervals
Assist in mitigating risk in terms of contractual exposure to the Company

Business Partner Enablement

Identify, evaluate and support business partners/end-users to develop disciplined sourcing execution capabilities
Provide process advice to business partners/end-users through in-transaction guidance and support
Working with various internal and external stakeholders to expand and enrich supply chain content

Compliance, Governance and Assurance

Ensure supplier stakeholders comply with relevant regulatory requirements
Consolidate reports and provide feedback to the Manager, Group Contracts and Procurement on appropriate contract management reporting and governance requirements
Collaborate and communicate with suppliers
Implement portfolio targets in alignment with legislation and charters (e.g. Mining Charter, Broad Based Black Economic Empowerment (BBBEE), etc.)
Provide guidance to stakeholders to ensure adherence to all policies, procedures, standards and guidelines

Contract Management

Compile and manage contracts with service providers
In conjunction with internal stakeholders, ensure that all relevant category strategies and governance requirements are met
Negotiate, conclude and administer contracts throughout the contract lifecycle
Evaluate contractual terms and condition and provide recommendations
Responsible for the proactive management of contract lifecycle milestones for a portfolio of contracts
Evaluate contract stipulations and provide recommendations
Communicate and ensure adherence to contractual rights and obligations
Record and monitor contract compliance and renewal applications
Investigate the need for contract extensions and terminate contractual relationship upon completion if required
Obtain approval for relevant contracts and documentation in line with governance requirements and departmental budgetary stipulations
Responsible for safekeeping and retention of contractual documentation in accordance with Group standards and policies
Manage the end to end contract management process
Develop and implement contracting portfolio project plans
Develop, socialise and implement contracting strategies
Ensure all contracting plans incorporate and address Social and Labour Plans (SLP’s), Mining Charter and BBBEE preferential procurement objectives
Compile tender documentation, issue Request for Quote (RFQ), adjudicate tenders in collaboration with technical and commercial specialists
Ensure guidance and planning to contract modifications, price adjustments and contract close out
Contribute to supplier development including Local Economic Development
Develop and maintain key supplier agreements with a continuing focus on efficiency gains
Identify opportunities for cost savings through product substitution, market testing, or other means
Actively participate in organisation planning as it relates to procurement activities

Customer and Client Relationship Management

Maintain a database of supplier information and continuously ensure that integrity and quality of data are relevant and of required standard
Liaise with internal stakeholders and suppliers in the development of Service Level Agreements (SLA's) with suppliers
Support on-boarding of new suppliers and manage supplier relationships
Proactive engagement with suppliers and internal stakeholders related to contractual matters, i.e. disputes, claims, performance etc.
Work collaboratively, efficiently and effectively with both internal/external customers and/or stakeholders
Build sound relationships with Business Unit (BU) end-users, key suppliers and colleagues
Support and adhere to functional budget requirements and cost containment goals
Prepare contracting project plans and strategies
Manage allocated contract portfolio from a contract life cycle management and milestone perspective

Functional Excellence

Adhere to functional policies, standards, guidelines, procedures, end to end processes, tools, templates etc.
Assist in standardising, simplifying and speeding-up functional processes, eliminating duplication and bureaucracy
Apply functional best practices, promote sharing of best practices and knowledge
Assist in the execution of functional excellence initiatives

Internal Business Processes

Provide weekly feedback on progress related to contract lifecycle management activities
Actively contribute to achieving Supply Chain Management (SCM) balanced score card targets
Comply and adhere to Group processes, procedures and standards in the execution of contract lifecycle management activities
Conduct monthly reporting on contracting process
Ensure procurement savings occur
Compile tender documentation as per project
Determine commercial and financial evaluation of tenders
Obtain tenders from specific marketplace through marketing process

Performance Management

Identify reporting needs and validate against framework
Confirm roles, responsibilities and expectations
Determine capability and performance gaps in order to identify training needs
Adhere to roles, responsibilities and expectations of the SCM process
Comply with people performance and individual development processes and initiatives

Safe and Healthy Work Environment

Maintain and ensure a healthy environment and safe operations Practices while ensuring compliance with all applicable Safety Health Environment and Community (SHEC) policies and procedures in line with set standards
Encourage a culture that focuses on safety in all operations

Behavioural Alignment:

Demonstrates creativity, collaboration, sociable and awareness to the ecosystem
Stewardship, accountability, ability to develop trust, safety conscious and ethical
Ability to respond quickly to business needs/agility, flexibility, continuous learning, innovation and proven ability to experiment on creative business solutions
Ability to be inclusive, eagerness for multiple skills, embraces multiple cultures, accepts different approaches and be human-centric/empathetic
Results oriented, quality driven, excellence, entrepreneurial abilities, efficient and effective

Desired Experience & Qualification

REQUIREMENTS

A minimum of 3 years relevant supply chain or related; procurement, contract management experience. Adept in working with MS Office, various databases and contract management systems.
Understanding of Enterprise Resources Planning and/or Cloud based procurement solutions (e.g. SAP MM, Coupa).

EXPERIENCE

Relevant supply chain or related; procurement, contract management experience. Adept in working with MS Office, various databases and contract management systems. Understanding of Enterprise Resources Planning and/or Cloud based procurement solutions (e.g. SAP MM, Coupa).

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