Facilities Officer Soweto

BONTLE KE BOTHO (PTY) LTD • Other • Soweto, Johannesburg, Gauteng, Gauteng, South Africa • $300 - $400 / year • 14h ago

Purpose:

The primary objective is to ensure that all elements of the buildings - including structures, systems, and equipment - are kept in optimal working condition. This contributes not only to the efficient operation of the business but also to the safety and comfort of its occupants.

Safety: Well-maintained facilities promote a safer environment for employees, customers, and visitors. Regular maintenance identifies potential hazards, thus preventing accidents.
Efficiency: Regular facility maintenance enhances the overall efficiency of the systems and equipment in place.
Longevity: Regular preventive maintenance extends the life span of equipment and building systems. Routine inspections and maintenance ensure that equipment runs smoothly, decreasing the chance of premature replacement and saving considerable money in the long run.
Compliance: Buildings must comply with a variety of health, safety, and environmental regulations. Regular facility maintenance ensures that a business remains compliant, thereby avoiding penalties and potential legal issues.
Business Continuity: A well-maintained facility ensures smoother operations and less downtime. Preventive maintenance can often detect potential issues before they escalate into significant problems that can disrupt business operations.
Brand Image: A well-maintained facility reflects positively on a company's brand image. Customers and clients are more likely to have a favourable impression of a business that is housed in a well-kept building.

Duties & Responsibilities

Lead and manage the Hospitality staff - delegating tasks and duties.
Monitor safety and ensure cleanliness of buildings, work environments, and all areas of the properties.
Perform routine inspection and maintenance of buildings - interior and exterior.
Plan and initiate repairs and maintenance timely to prevent deterioration.
Schedule emergency repairs from external vendors.
Ensure all security measures are in place, collaborating with the security company, correcting any faults, and running optimally.
Plan and oversee projects within timescales and budgets.
Coordinate facilities resources and operations as required.
Manage service maintenance agreements and execution thereof by the vendor.
Work with procurement to source the best value and implement cost savings.
Implement an effective planned preventative maintenance program for all plant and equipment.
Monitor and manage all contracted services, obtain quotations and prepare work orders.
Manage and supervise maintenance employees to ensure maximum performance and compliance with all policies and procedures.
Administer the expense portion of the annual budget/business plan.
Produce backup information for operational reports.
Ensure compliance with health and safety regulations.
Maintain daily operations and efficacy of facilities, plant, and equipment.
Create and develop reporting structures on maintenance, repairs, replacements, and other incidents.
Plan and prepare for changing weather conditions on buildings and facilities.
Provide schedules of asset/motor vehicle repairs and services.
Ensure motor vehicles are serviced on time.
Collaborate with building owners and senior management regarding budgets for various facilities.
Plan and coordinate all installations (telecommunications/electrical/related).
Develop a budget for refurbishments and renovations in collaboration with the CEO.
Manage upkeep of equipment and supplies to meet health and safety standards.
Monitor fleet and liaise with fleet supervisors.
Inspect all buildings and facilities recommending repairs/refurbishments.
Review utilities consumption and develop means to minimize costs.
Supervise all facilities staff and external contractors on site.
Control and oversee parking spaces/waste disposal/building security.
Plan office space and allocate accordingly.
Handle insurance claims/plans and keep them on track.
Sourcing and overseeing contracts and service providers for functions such as catering, cleaning, parking, security, and technology.
Advise business owners on measures to improve efficiency and cost-effectiveness of facilities.
Supervise teams of staff across different divisions.
Ensure that basic facilities are well-maintained and conduct proactive maintenance.
Deal with emergencies as they arise.
Ensure facilities meet compliance standards and government regulations.
Plan for the future by forecasting the facility’s upcoming needs and requirements.
Oversee and assist with office relocation.

Desired Experience & Qualification

An advanced certificate, diploma, or bachelor’s degree in infrastructure and asset management, Facilities Management, Public Administration, Business Management, Project Management, Legal Contracts, or related fields.

3-5 years in a Facilities Maintenance and Management position.
Proven track record of Project Management.
Experience with Asset Plant and Equipment Management.
Exposure to working with Landlords, Fleet Management, Building Contractors, Vendors, Housekeeping, and Stakeholders.
Involvement in Legal Contracts/Procurement.
Application of technical and hands-on skills in maintenance/installation/repairs.
Expertise in developing and scheduling preventative maintenance on Plant/Equipment and Assets.
Qualified to draw up budgets and projects.