Introduction
Shared Services scope: Southern Africa District (South Africa, Namibia, Mozambique, Zambia, Zimbabwe). Responsible for certain entities within the scope of the district:
- Effectively communicate & build positive relationships with department team members, managers & auditors in South Africa, Mozambique, Zambia, and Zimbabwe to finalize all tasks.
- Perform month-end closing activities, year-end closing activities, and reconciliations within a predetermined deadline.
- General ledger analysis, reconciliation, and justification on a monthly basis.
- Ensure transactions are properly accounted for with accuracy.
- Process all journal entries into the accounting software (FLEX).
- Ensure compliance with IFRS, tax, and legislative requirements.
Minimum Requirements
- Completed Degree in Finance or Accounting and 5 - 7 years practical experience as an Accountant & good track record.
- Proficient in numbers.
- Detail-oriented.
- Adaptable.
- Good analytical and problem-solving skills.
- Ability to effectively communicate in a written and oral way.
- Time management - able to work under pressure and respect deadlines.
- Decision making and problem-solving skills.
- Strong communication and interpersonal skills.
- Proficient in Microsoft 365.
- Proficiency in both Written and spoken English.
- Very good Communication and Listening skills.
- Experience of working internationally and/or in a multi-cultural environment.
Job Specification
Duties and Responsibilities
BOOKING/ADJUSTMENT/REALLOCATIONS
- Ensure transactions are properly accounted for with accuracy.
- Process all journal entries into the accounting software (FLEX).
- Ensure that reversing journal entries are booked in the ledger.
- Maintain general ledger accounts and prepare journal entries for accruals and variances.
- Ensure that recurring entries are changed or terminated at appropriate trigger points.
- Maintain a master file of all monthly journal entries and supporting documentation.
- Maintain General Ledger entries. Ensure that accruals and provisions are completed and followed up on regularly.
- Process transactions for supplier invoices to be received.
- Process the various Bureau Veritas fee schedules.
- Process payroll related transactions including salaries, bonuses, leave pay, and FTE calculations.
- Process and record movements and calculations relating to fixed assets and the fixed asset register.
- Ensure that deferred expenses accounts are followed up on and ensure the cut-off of costs is performed.
- Ensure that clearing and suspense accounts are properly maintained within the predefined guidelines.
- Adhere to standard accounting principles and company procedures (MAG). Ensuring compliance with organizational policies by developing and maintaining respective processes and procedures.
- Ensure that tax documentation is saved onto SharePoint for the Head Office compliance.
- Support continuous improvement within accounting processes within the Southern Africa District.
- Accountable to a high degree for the accuracy, confidentiality, and thoroughness of departmental records and reports.
RECONCILIATIONS
- General ledger analysis, reconciliation, and justification on a monthly basis.
- Reconcile all balance sheet accounts in a timely and effective manner.
- Ensure that the fixed asset register is maintained and reconciled with TB and BS.
- Maintain detailed listings of the contents of all balance sheet accounts.
DEADLINES/CLOSING
- Perform month-end closing activities, year-end closing activities, and reconciliations within a predetermined deadline.
- Perform an annual rollover process for closing balances to be opening balances in the new financial year.
- Closing of accounts/AD50 (account closing for management reporting) within a predetermined deadline.
- Analysis and review of profit and loss accounts before closing to ensure that transactions are accurately processed.
- Ensure that AR, AP, and treasury transactions are correctly allocated and take corrective action when needed.
- Run integrity reports and checks to ensure that all transactions are posted.
- Completion of the quarterly account consolidation process (Magnitude) within a predetermined deadline.
- Investigate and analyze discrepancies between FLEX and Magnitude.
STATUTORY/AUDIT
- Ensure compliance with IFRS, tax, and legislative requirements.
- Assist in tax preparation and filing activities.
- Maintain taxes (Income tax, VAT, Withholding Tax, etc.) on a monthly/annual basis timeously - ensure the returns are booked appropriately.
- Manage internal and external audits. Liaise with auditors at year-end and when required.
- Support auditors, Zambia & Mozambique accountant in conducting audits.
- Ensure timely completion of audit engagements.
- Assist auditors with audit adjustments entries to be booked in the UC ledger module.
- Ensure that AFS are finalized and received within required deadlines.
- Contribute to statutory and management accounting to N+1.
GENERAL
- Effectively liaise with all stakeholders (operations, payroll, HR, and any other department) in order to achieve reconciled and cleaned accounts.
- Filing and archiving must be done monthly and in an accurate and neat manner.
- Maintain an efficient and effective filing system.
- Address ad-hoc queries accurately and timeously.
- Clean desk environment must always be maintained.
- Perform all other tasks assigned by the Financial Directors & SSC Manager.
- Assist various departments in accounting issues and queries.
- Assist in streamlining the accounting process.
Key Behaviour
- BV Core & Business values.
- Ethical behaviour.
- Ability to set priorities and exercise independent judgment.
- Ability to work well under the pressure of deadlines.
- Ability to organize high volumes of detail.
- Planning/Organization/Follow-through.
- Accurate working method as well as the ability to meet deadlines.
- A team player and cooperative.
- High quality of work.
- Honest.
- Responsible.
- Accountable.
- Committed.
Key Skills
- Perform month-end closing activities, year-end closing activities, and reconciliations within a predetermined deadline.
- Ensure compliance with IFRS, tax, and legislative requirements.
- Reconcile all balance sheet accounts in a timely and effective manner.
- Maintain detailed listings of the contents of all balance sheet accounts.
- Perform all other tasks assigned by the head of department or manager.
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