Luxury Hotel & Estate in the Stellenbosch / Brackenfell area is looking for a dynamic Events Sales Coordinator who will assist the Events Team in putting on a range of events and assists during the whole process from the planning stage, right through to the actual day itself and the post-event requirements. The role is mostly admin-driven but requires hands-on assistance if the event requires.
Responsibilities:
- Assist manager with daily site inspections and inquiries.
- Liaise with clients to find out their exact event requirements.
- Creating event proposals which fit client requirements and presenting proposals by deadline
- Gathering all event information from the client
- Provide clients & potential clients with the necessary documentation to secure an event- quotations, pro-forma invoice, tax invoice
- Issuing invoices and collecting payments in a timely manner, and creating comprehensive and readable financial reports
- Obtain quotations from, suppliers and contractors.
- Maintaining a working relationship with vendors
- Assist the Events manager on the day of the event to ensure event runs smoothly
- Generate event sheets according to the event specifications
- Keep track and follow up on client payments
Requirements:
- A minimum of 2+ years of experience in a similar role within the hospitality or Events industry
- Excellent communication, negotiation, and presentation skills.
- Highly organized, with the ability to multitask and prioritize effectively in a fast-paced environment.
- Proficiency in MS Office suite and Opera.
- Work co-cooperatively with others in the team
- Have a willingness to learn and a can-do attitude.
- Organizational skills and attention to detail.
- Communication and interpersonal skills.
- Negotiation skills when looking for the best price from, suppliers and contractors.
- Time-management skills and the ability to work under pressure to ensure the efficient running of an event.
- Problem-solving skills and diplomacy.
- A good understanding of event budgets
- Administrative and IT skills
- Self-motivation and enthusiasm.
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