Purpose of the Role
Responsible for Project Coordination and Support for small to medium sized projects, including various project and general administrative tasks. The role focuses on successful execution of activities and administration associated with projects, as well as general administration to support successful project execution within the division.
Key Performance Areas
Project Related:
- Retrieve and document project requirements
- Establish deliverables for received Scope of Work
- Source pricing and timing estimates
- Issue quotations and liaise with clients
- Process orders and coordinate deliveries
- Ensure invoicing and effective communication
- Track project progress and report to Senior Manager
Project Team and Divisional Related:
- Administrate Divisional PPE, Equipment, Accommodation
- Support coordination of Divisional and Project functions
General:
- Coordinate and review monthly Divisional data
- Administrate establishment of facilities, equipment, or infrastructure
Qualifications
- Matric / relevant qualification
- Basic or short courses in Project Management (advantageous)
Experience
- At least 8 years of administration / coordination experience
- Experience in Industrial Plant Projects (advantageous)
- Proven track record of administration and project coordination activities, with references
Competencies
Knowledge:
- Understanding of client service
- Understanding of Industrial clients and organisation structures
- Understanding of construction projects, support and maintenance
Skills:
- Advanced computer literacy (internet, Microsoft Office suite)
- Proficiency in MS Projects
Behaviour:
- Attention to detail
- Analytical thinking
- High degree of integrity
- Good communication skills
- Accountability
- Methodical approach to work
- Ability to establish and adjust priorities
- Passion for client service and working with people
- Flexibility to meet client requirements and work after hours when needed
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