Branch Administrator required in the Cape Town area to manage the day to day running of the office.
Duties & Responsibilities:
- General office administration, including all correspondence and general filing, credit applications, forms, upkeep of office equipment and inventory.
- Answering telephone calls, opening/closing the office, emails, and liaising with clients.
- Following up on quotations, order numbers, queries, or any issue relating to jobs/business.
- Forwarding enquiries and orders promptly.
- Updating job list immediately when changes are made and submitting to HO (including contracts list, contract values, outstanding balances, percentages of work completed).
- Submitting invoicing details per project for each team by the 13th of every month.
- Checking job sheets daily and submitting when required.
- Using job sheets to provide costing, update details of progress on site, progress for invoicing purposes, and times for overtime checking.
- Keeping up to date on where each team is and their progress on each site, sending a weekly schedule on the team’s movements and progress per site.
- Assisting with team control, overseeing teams' work schedule and stock control, including daily programming and communication with Contact’s Manager, coordinator, and teams.
- Submitting material/travelling/labour costing per completed project or job to HHK Johannesburg once the job has been invoiced 100%.
- Writing up monthly expense details for petty cash and forwarding to Johannesburg by the 3rd of each month.
- Submitting month-end salary information, including overtime, casual wages, absenteeism, or any other relevant details.
- Forwarding petrol slips to Johannesburg on a monthly basis.
- Arranging upkeep of premises, managing tenants, including complaints, maintenance/repairs, and sourcing new tenants.
- Ensuring compliance with all requirements on site regarding health, safety, and environmental policies, manuals, and procedures.
- Compiling and updating safety files and contractors pack for all contracts as required.
- Attending to all health and safety matters for the branch.
- Assisting with risk assessments.
- Attending site meetings regarding health and safety/QMS/safety files/contractors pack as required.
- Assisting in ensuring contracts have order numbers issued timeously and completing and submitting safety files/contractors pack.
- Performing any function/task required, provided it is not in contravention of any law or safety act, to ensure the smooth and efficient execution of the Branch contracts/administration.
Salary R 15 000.00 p/m
Send c.v.'s to or #J-18808-Ljbffr