We have an exciting opportunity for an Office Coordinator to join a dynamic and friendly Property Company to ensure the smooth day to running of the Head Office. You will be responsible for providing a high level of Reception, Administration and Facilities duties, by acting as the first point of contact for staff, clients, and visitors. Proactively and efficiently handle enquiries while demonstrating excellent communication and customer service skills. The position is a combination of Receptionist, Administrator and Facilities Assistant duties. The job holder is therefore expected to have a busy and varied workload and there will be a great deal of work variety on a day-to-day basis. MAIN RESPONSIBILITESReception duties To act as first point of contact to meet and greet staff and all visitors in a professional and friendly mannerAnswer telephone calls in a professional manner, accurately recording and communicating any messagesDeal with enquires promptly, professionally, and compassionately, and ensure they are accurately logged for follow-up and resolutionTo act as a central point of contact for employees, both office and site-based employees Arrange couriers for both local and overseas deliveries Organise and manage company events and social engagement initiativesAdministration dutiesDiary management: assist senior managers with diary and meeting coordinationOrganise travel arrangements, including booking flights, accommodation and transport as requiredUndertake administration duties as required i.e. letter drafting, preparing presentations, arranging esignatures, minute taking, copying, scanning, binding etc.Maintain company’s website with new starters, leavers and property informationAssist with marketing and branding projects or ad hoc projects as requiredImplement and continuously develop office administration procedures and administrative systemsManage the reconciliation of office-related expenses and related invoices, including petty cashDeal with credit card purchases required by the Property Operations Team and assign payments to each propertyMaintain database for VehiclesFacilities duties Ensure the office is always tidy and presentable Prepare meeting rooms as required, including AV and conference telephones Set up desks and equipment for new joiners Oversee the maintenance of office equipment and technology, ensure they are in good working orderManage IT equipment, resolving errors where possible or work with third-party to resolve technical issues Undertake Key Holder responsibilities ensuring all keys are coded, held securely, and signed for on release Order office supplies e.g. stationery, refreshments, site equipment Assist with the implementation of Health & Safety policies, Fire Prevention arrangements, Internal Security and Risk AssessmentsEnsure employees are always following Health & Safety procedures Act as Chief Fire Marshall and Chief First Aider for the head office Other The right person will have previous Office experience and be able to build positive working relationships and work closely with other staff and clients across the business Salary: £35K p.a.Fully office based (covering the reception desk)40-hrs per week, Mon – Fri, 9am to 6pmAnnual leave: 25 days + BHsBenefits: Contributory Pension Scheme & Vitality Private Medical Insurance (after probation)Location – NW6