Purpose of the Job:
The Sourcing Specialist is responsible for supporting the implementation of all procurement procedures, policy documents, and governance frameworks to fulfil the Procurement mandate. This role will also be specifically responsible for the tender process and negotiating with existing and potential suppliers/vendors to establish contractual agreements and to engage with Business stakeholders to adopt the Procurement policy. Influencing business to meet transformation targets (Preferential Procurement Spend) is essential. This role will focus on multiple categories of spend in line with Alexander Forbes objectives.
Overview:
- Project management of overall AF 3rd Party engagements
- Monthly reporting on Alexforbes procurement spend on a Category level including Category Management driving AF transformation objectives
- Implement sourcing/negotiation strategies for specific pipeline projects
- Stakeholder Management – forging Trusted Advisor relationships with stakeholders through Category Advisory Boards
- Establish cross-functional teams
- Conduct deep-dive spend and market analysis
- Contracting process between Alexander Forbes and 3rd party suppliers
- Smooth transition and handover of executed projects
- Delivery aligned to AF agreed on Key Performance Indicators (KPI’s)
- Implementation of post-contract management services for strategic suppliers (SRM Framework and implementation)
- Implement procurement risk and governance framework and implement self-assessments (audit readiness)
- Maintenance of all procurement-related statistical information
- Development of robust procurement reporting dashboards and analytics
- Supporting all system-related enhancements for all procurement activities
- General administrative support to the procurement division
- Validation of all statistical data within the procurement department
- Developing statistical templates that are aligned to group templates
- Group B-BBEE and procurement spend extract reports on a progressive basis as build up to financial closure
Requirements:
- Relevant Business degree/Diploma/Certificate or Equivalent
- Procurement-related certificate/diploma
- MS Office Advanced User
- Minimum 5 years Strategic Procurement Experience
Business Understanding:
- Multiple category spend experience (Strategic & Tactical)
- Key sound knowledge and exposure to the Marketing, Legal, Property & Facilities, Compliance, Audit, Risk & Governance, HR, IT, Finance businesses, etc.
- Procurement standards
- Integrated financial process management
- Strong understanding of and experience in designing effective solutions that integrate business needs with Procurement best practice
- Must understand consolidation principles and processes
- Ability to assimilate business needs and integrate with total procurement system requirements
- Statistical control and management of tender outcomes – must be able to articulate and display in simple formats allowing business to make key decisions
- Continuous process improvement through operational efficiency
- Total procurement dashboard formulation, extraction and reporting using excel, word, power-point, access, power-BI, oracle system extracts, and any other related tools/aids, including v-lookups and pivot tables
- Statistician within the Procurement environment
- B-BBEE scorecard measurement reports using the principles of TMPS (total measured procurement spend)
- Contract management activities
- Performance management reports to measure supplier performance and procurement operational activities in accordance with SLA’s
- Supplier risk management, due diligence support and reporting in accordance with business continuity management strategies
- Development of various insightful procurement reporting capabilities and tracking systems
- Knowledge of procure-to-pay systems (preferably Oracle Fusion)
- Total cost of ownership reduction strategies
- Knowledge of various contracting models and structures
- Legal compliance within the procurement sphere
- Attention to detail, analytical and able to manage high volumes of data
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