Rosebank College, the Independent Institute of Education (The IIE) is one of the leading private higher education institutions in the country registered with the Department of Higher Education and Training. For over 70 years IIE Rosebank College has delivered quality tertiary education to students across South Africa. Situated in bustling cities, IIE Rosebank College embraces the same vibrant environment which allows over 20,000 students to connect with the heart of the institution. Our exceptional growth is creating once-in-a-lifetime opportunities for suitable incumbents.
Job Purpose
Under the supervision of the HR Manager, the Junior HR Officer is responsible for all administrative functions in support of campus Human Resource and Payroll administration.
Duties & Responsibilities
Administration of the HR documentation for independent contractors and casual workers:
- Performs Managed Integrity Evaluation (MIE) verification checks and ensures that any unfavorable results are escalated and dealt with accordingly before any offers are made.
- Performs two reference verifications on each potential new IC as part of the screening process. Ensures that any unfavorable results are escalated and dealt with accordingly prior to any offers being made.
- Creates a profile on APS for each new IC.
- Prepares contracts and annexures for ICs.
- Hands new ICs the required payroll documentation as per the P15 Engagement Checklist to complete so that they can be submitted on or before the monthly deadline.
- Checks the completed pack of forms that employees submit for processing to ensure that they are completed correctly, that all required supporting documentation is attached, and that the entire pack of forms meets audit standards.
- Follows up on any queries or outstanding documentation from the new employee packs before submitting a copy of the pack to the Payroll team for processing.
- Captures new employee information on a spreadsheet and ensures that this data is kept up to date at all times.
Administration of the Independent contractors and casual payroll:
- Responsible for ensuring that all Independent Contractors' agreements and annexures meet the required company and audit standards.
- Follow up on any queries or outstanding documentation from the Independent Contractor or Casual packs before filing the relevant originals and copies in an orderly manner.
- Ensures that claim/timesheet deadlines are communicated to Independent Contractors and casuals on a monthly basis.
- Responsible for training Independent Contractors on the APS Timesheet Process and assisting with any APS time queries.
- Ensures that all casual claims are signed and submitted with all relevant information required in line with the claim deadline.
- Responsible for assisting Independent Contractors and casuals with any payment queries and escalating if need be.
- Following up with the T&L department and confirming the list of active ICs monthly.
- Terminating non-active ICs on APS and ensuring all outstanding claims are processed, and company property is handed in.
Qualifications
Minimum Requirements:
- Degree or other qualification (NQF Level 7) in HR, Payroll or related field.
Experience:
- HR Administration experience (3 years minimum).
- Recruitment experience (1 year minimum).
Key Competencies:
- Ability to manage time effectively.
- Attention to detail.
- Customer service-oriented.
- Ability to effectively cope with change.
- Deadline-oriented and can work well under pressure.
- Ability to work in a team environment.
- Effective communication skills.
Rosebank College is an equal opportunities employer; however, preference will be given to EE and South African candidates.
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