Job Description The overarching purpose of an HR Officer is to create and maintain a productive, compliant, and positive work environment that allows both employees and the organization to thrive. They act as a bridge between management and employees, ensuring that the company's human capital is effectively managed and developed.
Requirements - NQF Level 6 Diploma / Advance certificate in Human Resource Management is essential
- NQF Level 7 3 year degree / Advanced diploma in Human Resource Management is advantageous
- 5+ Years Human Resources Administration experience is essential
- Must be a team player
- Excellent understanding of the end-to-end Human Capital Processes
- Intermediate proficient levels in Excel, Word, and Outlook
- Intermediate proficient levels in Educos and Time Management Systems
- Must be self-motivated with the ability to motivate others
- Attention to detail is a critical aspect of this role
- Must be organized and manage time efficiently
- Excellent communication and interpersonal skills
- Be able to work as part of a team
- Able to work under pressurized results driven environment
- Prepared to multi-task or work overtime when required
- Problem-solving skills
- Planning Skills
- Organizing Skills
- Persuasiveness
- Presentation Skills
- Coping under pressure
- Conflict handling Skills
Duties and Responsibilities Recruitment Administration - Submitting job specs to managers/supervisors to review
- Advertising of positions onto the Company's Recruitment Portal
- Shortlisting, Setting up and Convening interviews
- Carry out reference and iFacts Checks for all successful candidates
- Book Pre-Employment Medicals, SHEQ & HR Induction
- Generate and issue regret letters to unsuccessful candidates
- Complete the full on-boarding process on Vision
- Book Probation period onto the manager's calendar for all new and promoted employees
- Conduct Induction for new employees as well as annually for all employees
Time Management Administration - Check and ensure all time cards for the different departments are fixed and balanced
- Ensure all overtime approvals are submitted and checked against the overtime worked on Kronos
- Check current week's absenteeism for any desertions
- Generate SMS for absconded employee as per Company policy and procedure
- Process AOD's timeously and submit to payrolls
- Ensure leave balances on System and Employee file are correct and maintained
- Ensure payroll input is submitted to payrolls within the required timelines
HC Administration - Provide assistance, advise and support on employee benefits
- Provide effective and efficient administrative support to relevant internal stakeholders
- Submit employee listing to Clinic and SHEQ Departments on a monthly basis
- Ensure all employee files are updated and correct
- Ensure all documents are filed timeously
- Scan and Save documents onto the Server
- Co-ordinate Macsteel related HC initiatives at Branch level
- Support various HC related projects
Training Administration - Manage and execute all training
- Ensure all training is captured and maintained on the System
- Update and maintain the Skills Plans continuously
- Ensure all legislated training is up to date and is conducted timeously
- Scan and Save all training records, certificates and registers onto the Server
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