We are seeking a highly organized and proactive Bookkeeper to join our team. This role involves a variety of administrative and accounting tasks to support our Administrative Director and the overall smooth operation of our office. The ideal candidate should be versatile, detail-oriented, and capable of managing multiple responsibilities efficiently.
Qualifications
Requirements:
- Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint).
- Experience with Pastel Accounting and Payroll systems.
- Strong organizational skills and attention to detail.
- Ability to handle multiple tasks and prioritize effectively.
- Excellent communication skills, both written and verbal.
- Previous experience in an administrative or accounting role is preferred.
Responsibilities
Key Duties and Responsibilities:
- Perform adhoc computer tasks, including working with Microsoft Office (Excel, Word, PowerPoint), Pastel Accounting, Employee Payroll software, and other systems.
- Assist the Administrative Director as needed with various tasks.
- Request and manage supplier quotations, address supplier account queries, and handle invoice and order capturing.
- Track supplier orders and maintain Supplier and Customer Age Analysis.
- Process customer credit notes and maintain customer price lists.
- Conduct credit control on unpaid accounts and address bank queries.
- Arrange and manage disciplinary hearings with staff.
- Maintain stock control journals and process month-end payments.
- Compile weekly staff wages using Time Log and Pastel Payroll.
- Register new staff on Time Tog system and manage staff leave (including absenteeism, late comings, annual leave, etc.).
- Schedule monthly Board Meetings and perform receptionist duties (answering phones, emails, greeting guests).
- Maintain logs of company vehicles for license renewals and servicing.
- Provide personal assistance to Directors, including booking flights, car hire, and preparing travel packs.
- Prepare VAT and tax submission reports, maintain the Fixed Asset Register, and calculate depreciation and interest payments.
- Manage petty cash reports and updates, and collaborate with auditors as required.
- Create and maintain both physical and online files.
Application
Please send your CV to
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