Role Summary
Reporting to the Head of Customer Service, the Project Coordinator is responsible for quoting, planning, executing, monitoring, controlling, and closing out projects.
Accountabilities / Key Performance Areas
- Quoting and completion of Project related Tenders within the given deadlines.
- Take ownership of any project given.
- Complete projects by organizing and controlling project elements.
- Ensure that all projects comply with the safety and health working environment policies and are fully compliant with relevant legislation.
Responsibilities
- Participating in tender process i.e. design, submission and review.
- Prepare, maintain and monitor Project Cost calculations.
- Supply and assist Management with Sales forecasts based on the Tenders handed in.
- Control and arrange for signing off on contracts.
- Ensure Project targets and deadlines are met.
- Overseeing all incoming and outgoing project documentation.
- Managing relationships with clients and stakeholders.
- Develop project objectives by reviewing project proposals and plans; conferring with management.
- Designing risk mitigation plan.
- Coordinate internal resources by identifying project phases and elements; reviewing bids from contractors.
- Determine project specifications, customer requirements, performance standards and prepare costing estimates.
- Leading Project planning sessions and maintain project schedule by monitoring project progress; coordinating activities; resolving problems.
- Managing project progress and adapting work as required.
- Control project costs by getting the right expenditures approved; administering contractor contracts.
- Conducting project review and creating detailed reports for executive staff.
- Prepare project status reports by collecting, analyzing, and summarizing information and trends; recommending actions.
- Maintain safe and clean working environment by enforcing procedures, rules, and regulations.
- Maintain product and company reputation by complying with local and international regulations.
- Optimizing and improving processes and the overall approach where necessary.
- Securing growth opportunities and initiating new projects.
- Work non-standard working hours if required.
- Assist Customer Service with additional duties where required.
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