Job DescriptionWe are seeking an experienced, polished and professional Executive Assistant, who will contribute to the efficiency of the business by providing comprehensive, personalised, and timely support. In this pivotal role, you will provide EA support to three Senior Traders, managing a wide range of administrative and executive support tasks and demonstrating a high level of professionalism and confidentiality. You will be a proactive and dedicated individual with a passion for providing exceptional administrative support, this is a position where you have the opportunity to make a real impact!
Salary Circa £50,000 plus bonus and benefits
This position is 5 days a week onsite non negotiation. Please do not apply for this role if you wish to work hybrid.
This position offers a unique opportunity to work for a fast paced, multinational Commodity trading organisation that values its employees and is committed to delivering exceptional delivery globally. We're seeking top talent like you who shares commitment to excellence, delivering exceptional service, exceeding expectations, and fostering enduring relationships built on trust and integrity.
Your responsibilities will include managing complex a calendar across multiple timezones, coordinating travel arrangements, preparing reports and presentations, and acting as a key liaison between the executives and both internal and external stakeholders. Your exceptional organisational skills, proactive approach, and ability to anticipate the needs of an executive member is essential in ensuring smooth operations and enabling focus on strategic priorities.
• Proactive and comprehensive diary management.
• Preparing meeting agendas, preparation and collation of meeting related papers, articulating clear deadlines for submission and chasing where necessary
• Booking meeting rooms and other logistics when planning bigger events (i.e annual department and team events)
• Arrange international travel and accommodations (including visa applications)
• Responding to information requests and ensuring follow-up actions are appropriately dealt with
• Ability to handle sensitive information with utmost discretion and maintain confidentiality at all times.
• Coordinate and liaise with other departments as needed
• Assist in preparing reports and presentation
• Strong interpersonal skills to build relationships with executives, colleagues, and external partners.
Prepare, reconcile and submit expense reports
• Other ad hoc duties with occasional personal administration support.
• Providing flexible cover for colleagues, as necessary
The skillset and attributes you will possess are;
• You must have a minimum of 5 years EA experience ideally working in trading or similar environment
• Experience working within a fast paced professional services environment
• Excellent written and verbal communication skills
• A high level of proficiency in Microsoft Office Suite
• Strong organisational and time management skills
• Proven ability to handle confidential information with discretion
• Strong business acumen
• Ability to work across multiple time zone
• The ability to juggle multiple responsibilities
• The ability to remain calm under pressure
• A can-do attitude and willingness to get stuck in and help out in any way you can
• Be forward thinking
• Be agile and adaptable