Office Coordinator, Somerset West, Western Cape
Our client, a highly professional and dynamic company in Somerset West, is looking for an Office Coordinator who can play a pivotal role in maintaining efficiency, organization, and communication within our office environment.
RESPONSIBILITIES
- Financial: Creating quotes, invoices & statements; debtor and creditor functions.
- Administrative Support: Providing administrative support to ensure efficient office operations, including managing schedules, coordinating meetings, handling correspondence, and maintaining office supplies.
- Facilities Management: Overseeing office facilities and ensuring they are well-maintained, clean, and equipped with necessary supplies and equipment.
- Communication Liaison: Serving as a central point of contact for internal and external communications, relaying messages between departments, staff, clients, and stakeholders.
- Database and Records Management: Maintaining accurate records, databases, and filing systems, including employee records, client information, and other pertinent documents.
- Event Coordination: Assisting in the planning and execution of office events, meetings, conferences, and other gatherings, including arranging venues, catering, and logistics.
- Travel Arrangements: Coordinating travel arrangements for staff, including booking flights, accommodations, and transportation as needed.
- Budget Monitoring: Assisting with budget monitoring and expense tracking for office operations, including managing invoices, receipts, and reimbursements.
- Front Desk: Greeting customers and visitors to the office, ensuring guests are comfortable and connected with the right office personnel.
- Team Support: Collaborating with colleagues and department heads to support team initiatives, projects, and goals, as well as providing assistance to new hires or temporary staff.
REQUIREMENTS AND SKILLS
- Strong written and verbal communication skills.
- Great customer service and interpersonal skills.
- Friendly, service-oriented personality.
- Keen attention to detail.
- Problem-solving and basic troubleshooting skills.
- Organization and the ability to multitask to complete a wide variety of tasks.
- Comfortable in a fast-paced environment.
EXPERIENCE
- Prior experience in administrative roles is essential.
- Prior financial knowledge is essential.
- Proficiency with office software applications such as Microsoft Office suite (Word, Excel, PowerPoint, Outlook).
Please forward your CV to .
#J-18808-Ljbffr