Internal Job Title: Logistics Coordinator
Business: Lucy Electric South Africa Pty Ltd
Location: Honeydew, Johannesburg, South Africa
Job Reference No: 3297
Job Purpose:
- To monitor and track all shipments locally and internationally.
- To ensure logistics report and weekly cost analyses report is accurate and sufficient.
- To liaise with Operations on their required delivery times.
- To request quotes and meet deadlines.
- To ensure all courier requirements are met on timeous deliveries and collections.
- To ensure VOC, BV and required inspections are booked and completed on time.
- To ensure clearing instructions are completed and submitted on time.
- To ensure local collections are collected and delivered on time in line with SOP.
- General filing and electronic filing.
- Over and above your duties, it is expected from you to assist other sections within Supply Chain to ensure LESA’s efficiency and productivity, within reasonable limits.
Key Accountabilities:
- Daily consolidated logistics report and weekly cost analyses report: Timeously and accurate reporting.
- Factory order reporting.
- Local shipment reporting.
- Emission reports local and global.
- Assist with global logistics project reporting.
- Monitor orders from suppliers and LE factories: Up to date track and trace.
- Follow up on order acknowledgements.
- Follow up on order deliveries to meet deadlines.
- Ensure orders are delivered on time.
- Close order on sales order report.
- Ensure delivery notes are saved on file and electronically.
- Ensure delivery notes are sent to all relevant employees.
- Request quotes for imports, exports, cross trades and local transportation to be approved by manager: Expected turnaround time on quotations.
- Sea, air, courier and road quotations.
- Liaise with Operations on their required delivery times.
- Stock movement from JHB, DBN and CPT warehouses.
- Customer order requirements (courier / air / road freight).
- Import container deliveries.
- Coordinate all courier shipments, from collection to final destination.
- Plan and coordinate bookings on my DHL.
- Track and trace shipments.
- Ensure timeous delivery.
- Close delivery with POD and all relevant documentation.
- Plan and coordinate logistics for local customer delivery.
- On manager approval, book and confirm collection.
- Ensure correct qty is loaded and SOP are actioned for collection/delivery.
- Track and trace shipment to final destination.
- Inform all relevant employees on status of shipment.
- Follow up on shipment delivery and if any damages occur.
- Submit POD and all relevant documentation.
- Report to Quality Manager and line Manager if any damages occurred.
- Arrange and coordinate BV inspections for customers.
- Administration and coordination on timeous deadlines.
- Submit all relevant documentation for inspection.
- Submit certificate on completion.
- Meet deadlines.
- Prepare and submit clearing instructions for imports and exports.
- Turnaround time on accurate and timeous submissions.
- Complete and submit accurate CI to manager for sign off.
- Submit CI to freight forwarders to ensure deadlines are met.
- General filing and electronic filing: Not only limited to the above.
- Shipping documents for import, exports and cross trades.
- Logistics reports.
- Emission reports.
- Quotes.
- Projects.
- Clearing instructions.
- Inspection certificates.
- Proof of delivery.
- Freight forwarders invoices.
- Ensure all freight forwarders follow LESA SOP on loading and offloading units.
- Ensure all collections and deliveries meet LESA SOP standards.
Qualifications, Experience & Skills:
- Logistics Certificate and/or similar.
- Diploma advantage.
- Experience within Logistics (Quotes, CI, VOC, SADC, BV, Incoterms, Imports, Exports, and courier).
- Minimum work experience of 18 months.
Job-Specific Skills:
- Ability to work well under pressure and meet deadlines.
- Excellent planning and communication skills.
- On time submission for all requirements set in job description.
- Follow instructions from management.
Behavioural Competencies:
- Focus on timely delivery of shipments, documents and tasks as requested.
- Interpersonal, initiative, analytical thinking.
Values: Demonstrate and live by our values:
- We support and respect each other.
- We collaborate.
- We continually improve.
- We have a “can do” attitude.
Does this sound interesting? We would love to hear from you. Our application process is quick and easy. Apply today!
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