As a Creditors/Payments Administrator, you will be responsible for ensuring excellent customer service to both internal and external stakeholders through exceptional payment management of customer accounts and effective resolution of supplier queries.
Qualifications And Experience
- National Diploma / NQF 6 (Preferred)
- Up to 3 years experience (Operational) in FMCG, experience in a creditors department
Accounts Payable Administration
- Management of Supplier Payments aligned to policy
- Full and thorough understanding of the PTP process and procedures
- Completes payments and controls expenses by receiving, processing, verifying, and reconciling invoices to supplier statements
- Preparation and consolidation of all supplier reconciliations, documents to facilitate and support final payment decisions
- Reconciles processed work by verifying entries and comparing system reports to balances
- Charges expenses to accounts and cost centres by analysing invoice/expense reports and recording entries
- Updates and reports creditors by totalling unpaid suppliers
- Maintains supplier records through monthly review of Supplier master data
- Verifies validity of account discrepancies by obtaining and investigating information from Procurement, internal departments, and suppliers
- Resolves valid or authorized claims by entering adjusting entries
- Resolves payments by examining supplier statements, supplier history, payment terms, and coordinating contact between creditors and internal departments
- Issuing of monthly supplier statements
- Pays vendors by monitoring discount opportunities and resolving purchase order contract, invoice, or payment discrepancies and documentation
- Ensures credit is received for outstanding memos/claims
- Verifies vendor accounts by reconciling monthly statements and related transactions
- Maintains historical records by filing documents
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