Description
About the job Bookkeeper
To ensure daily, weekly, and monthly reporting is completed in a timely and accurate fashion, and customer queries are attended to effectively and timeously.
Requirement
- Grade 12 with Accounting
- 3 years’ work related experience or Bookkeeping Certificate
- Working knowledge of MS Office (Advanced Excel)
- Working knowledge of SAP
- Strong analytical skills
- Strong attention to detail
- Ability to handle pressure (deadline driven)
- Efficient customer liaison
Banking
- Monthly reconciliation of bank balance between General Ledger and bank statement.
Clearing Accounts
- Reconcile and balance all clearing accounts daily.
- Clearing correspondence done minimum twice weekly per store.
- Resolve un-reconciled differences.
Reporting
- Weekly Exception reporting on all areas of responsibility.
General Ledger
- Prepare Sundry Accruals.
- Ensure Sundry Accruals balances to General Ledger with supporting documentation.
- Prepare journals for approval by Financial Accountant.
Monthly/yearly GL debtor’s recons
- Reconciliation of debtor’s ledgers between all Accounting and POS systems.
- Preparation of various sections for pre-release file - Bulks write-offs, Specials.
Bulk Refunds Administration
- Daily follow-up on all outstanding bulk refunds.
- Daily preparation and submission of all complete refunds.
- Weekly report on outstanding bulk refund requests.
Bulk Re-instatements Administration
- Daily follow-up on all outstanding bulk re-instatements.
- Daily preparation and submission of all complete re-instatement requests.
Document Warehouse Archiving
- Managing relationship with document warehouse.
- All index sheets & boxes marked in such a way that any other person will be able to determine where information is kept if need be.
Customer Service
- Regular contact with your internal customers.
- Demonstrate courtesy and effectiveness when dealing with customers.
Drive for results
- Achieves set targets and completes work accurately and at the required standard.
- Delivers best practice quality/ standards as established in the company.
- Makes an effort to follow through on commitments.
Solve Problems
- Identifies problems and seeks root cause.
- Resolves problems and escalates issues accordingly.
- Uses relevant information available in own department and operational work environment to resolve problems.
Make Decisions
- Makes decisions within framework of company policies and within set timelines.
- Makes decisions giving due consideration to consequences of the decision made in area of responsibility.
- Implements decisions made in line with agreed processes and policies.
Plan
- Plans within framework of operationally/department policies and procedures.
Handle Pressure
- Handles pressure well and is consistent in controlling own responses irrespective of time/or workload pressures.
- Remains focused and rational by not showing frustration or anger when resisted and displays self-confidence when dealing with difficult situations.
- Calms others who are expressing frustration or anger.
Assert Authority
- Gets one’s point across with credibility and self-confidence ensuring adherence to policies despite work pressures experienced.
Collaborate
- Recognises conflict among team members and deal with it effectively.
- Identifies and improves communication to bring conflict within the team into the open and facilitate resolution.
- Makes concerted effort to collaborate and build rapport with internal stakeholders in finding solutions to situations leading to conflict and misunderstanding.
Communicate
- Assesses the needs of audience in order to deliver appropriate message and content.
- Applies communication strategies to ensure inputs from role players are discussed and acted upon.
- Actively shares information and ideas, and encourages others to share their views and concerns.
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