BDO is Recruiting for an Administration Officer

Ajtechnicaldr • Other • Gqeberha, Eastern Cape, South Africa • $200 - $300 / year • 2w ago

BDO is Recruiting for an Administration Officer

BDO South Africa has a vacant post for an Office Administrator and the position will be based in Port Elizabeth.

Closing date: Ongoing

Location: Port Elizabeth

Primary Purpose of the Job: To provide extensive support inclusive but not limited to admin, secretarial and functional support to the Managing Director, and to the GTG Regional Manager as needed. The individual will be responsible for the day-to-day operational running of the Office.

Main Duties and Responsibilities:

Administrative:

Administrative assistant general duties
Ordering of stationery for region
Courier administration
Archiving of Information
Preparation of Credit Note and Write Off Requests
Assist with Debtors administration & Receipts
Responsible for petty cash including monthly report and reconciliation to finance.
Capturing and administration of client invoicing
Assistance with following up on debtors
CRM administrator
Assistance with following up on renewals
Filing of sales/RAs/TOE documentation
Coordinating resolution of IT, telephone connectivity, printer issues etc.
Technical meeting – minutes
Ad-hoc projects
Open job cards on BEE Trax and Portal
Preparation of BDO BEE scorecard on BEETrax and compilation of records
Certificate authenticity validations
Coordinating collection of BEE certificates for clients where requested
Maintain file movement register
Administer the issuing, scanning, uploading, printing and delivery of certificates and reports.
Assist with capturing information on relevant systems.
Assisting with coordinating of functions/events/training, etc.
Distribution & administration of Monkey Survey / customer survey questionnaire administration

Tenders:

Maintain certified copies of tender docs, i.e., accreditation, CM29 etc. and other tender records.
Preparation of RFQs including application forms, drafting docs and pricing packages, SBD docs, etc.
Maintain CSD database information

Sales:

Source leads to potential client base and Market BDOVS services for B-BBEE to potential and existing client base.
Support the MD/regional manager with input into the development of national marketing strategy and execution of tasks related to national marketing strategy.
Marketing – cold calling for regions
Assistance with sales admin and follow-ups
Preparation of Marketing packs/brochures, etc.
Establishes, develops and maintains business relationships with current customers and prospective customers in the assigned territory/market segment to generate new business for the organization’s products/services.
Expedites the resolution of customer problems and complaints.
Able to source leads and follow through to sale and engagement.
Able to work in a team environment to ensure optimal delivery of services.
Manage client relationship.
Source leads from BDO partners and departments.

Qualifications, Recognition of Prior Learning, Work Experience, and Knowledge:

Qualifications/Recognition of Prior Learning equivalent:

National Diploma – Administration and Office Support or other relevant admin qualification

Work Experience:

3-5 years’ experience as an Office Administrator

Requirements:

Drivers license and own vehicle

Knowledge:

Proficient in the use of common computer applications and software such as programs within Microsoft Office (Excel, Word, PowerPoint, etc.).
Well-versed in data entry, report compilation, and answering virtual correspondence using different software applications.

Competencies: Technical & Behavioural

Technical Competencies:

MS Office (particularly Excel and Word)
Database Management
Record keeping
Excellent written and verbal communication skills
Ability to prioritize and work under pressure
Problem solving and analytical thinking skills
Highly organized, detail-oriented and able to multitask
A team player with well-developed interpersonal skills

Behavioural Competencies:

Relationships and Collaboration
Exceptional Client Service
Engaging people

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