PERSONAL ASSISTANT to Chairman, MD and Exec Team Waterfront, Cape Town (Hybrid)
CONTRAC T: 15 JULY 2024 30 DECEMBER 2024
R30 000 R35 000 Per Month depending on relevant experience gained!
Our Client, a Global Invest concern is in search of a highly professional and experience Personal Assistant to provide secretarial, client liaison and travel arrangement support to their Chairman, MD and Exec Team.
One would describe you as being a highly organised, adaptable, resilient and solutions orientated teamplayer who is able to get along with all members of the ogranisation.
You are a dedicated multi-tasker and strong communicator who places particular emphasis on accuracy and attention to detail. Further to this you are action-orientated, numerically inclined with the ability to follow through with tasks until successful completion.
Key Responsibilities:
Diary Management :
Responding on behalf of the Executive as and when required
Setting up internal & external meeting appointments
Secure adequate meeting space
Managing the diaries to prevent double bookings and promote productivity
Secretarial :
Produce agenda and minutes for Board and team meetings
Compile, proof-read and send correspondence on Directors behalf
Prepare, manage and format communication and correspondence
Proof-read documents to ensure accuracy of content and presentation
Answer or re-direct phone calls, emails and enquiries as point person
Discretion and confidentiality
Managing databases and filing systems (Including updated corporate governance documents and procedures, assisted by Company Secretarial services).
Minute taking (as and when required)
Organising events and conferences
Reminding the executive of important tasks and deadlines
Travel Arrangements
Book Local and International travel to manager and respective teams
Book accommodation: car hire and transfers
Ensuring that travel time is maximised and is productive as can be
Visa applications
Book extended client travel logistics (i.e. Trustee and Board members)
Update Office calendar with dates of departure and arrival
Email Itinerary
Expense Management
Completing Personal Expense Claims
Processing & payments of supplier invoices for the assigned teams
Reconciling the corporate credit cards monthly
Assist with ad hoc duties that may be requested from time to time
Acting as a first point of contact: dealing with correspondence and phone calls
Qualification, Skills and Expertise required:
- Minimum Grade 12 and ideally with a Secretarial or related qualification
- Minimum 5 years PA experience on an executive support role or C-suite exec level
- Experience gained within the financial services / management consulting / legal / corporate environment is highly advantageous!
- Excellent MS Office skills highly proficient in MS Outlook (including MS Teams), Word, Excel and PowerPoint
- Proven commitment to the highest level of customer / client service and confidentiality
- Flexible and able to deal with change
- Able to prioritise and manage multiple projects
- Drivers license and own transport
To apply for this role, please forward an updated and detailed copy of your CV to Lameez: