We are excited to welcome applications for the above-mentioned role within our Campus Operations Department.
The requirements for this position are:
- Secretarial Certificate / Diploma or equivalent
- Minimum 5 -7 years working experience, with at least 3 years in a similar position working with an executive leader
- Experience in working in an educational institution would be a distinct advantage
- Advanced working knowledge of Microsoft Office (Outlook, Excell, PowerPoint, and Word)
- Minute taking and meeting scheduling experience is essential
- Excellent command of English (verbal and written communication) is essential
- Exceptional planning and organisational skills, with attention to detail
- Excellent one-on-one problem solving and collaboration skills
- High levels of integrity and confidentiality together with emotional maturity and a professional work ethic
- Mature, empathetic, and professional in dealing with staff and parents
- Ability to work in a team
- Ability to multi-task and provide full administrative support to the Head and other members of the operations management team
- A confident individual who is responsible and able to work under pressure and handle high work volumes
- Demonstrated ability to prioritise, take initiative and work independently
- Flexibility to work outside of normal office hours when required
- Punctual, dependable and trustworthy
- Promoting the values, Christian ethos and mission of the College, as well as participating in the broader life of St Stithians College
Responsibilities include but are not limited to :
- The administration and daily functioning of the office of the Head, and responding to correspondence on behalf of the Head
- Diary management and co-ordination including meetings and appointments
- Filling Management (Head’s Office, Department Filling - Electronic and Hard Copy)
- Handling and screening of telephone calls, emails, and face-to-face queries from parents, staff, and the public
- Fleet Administration (Licensing of College Vehicles, Fuel Account Management, Vehicles Records and Processing of Payments)
- Handling a wide range of information, some of which requires a dedicated level of confidentiality
- Head’s office administration – Credit Card Purchases and Monthly Reconciliation, Travel Arrangements and Internal Meetings Co-ordination,
- Administration and Processing of Insurance Claims and Fines
- Drafting of reports, communique, and correspondence on behalf of the Head
- Secretary of the Planning and Development Committee (Committee Administration, Minutes, Bookings and Coordination)
- PV Plant Administrator (Record keeping, Monthly Reconciliation, and PPA Support)
- Interacting with parents, staff, alumni, and the broader Saints community ensuring high levels of diplomacy, tact, and respect in all interactions
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