A successful Administrative Administrator will act as the point of contact for all employees, providing administrative support and managing their queries, preparing regular reports and organizing company records.
General Accountabilities:
- Selection, Recruitment, management and development of staff
- Human Resource administration
- Human resources queries handling
- Maintaining of personnel files (i.e. Fixed term contracts and LOA's)
- Human resources benefit administration
- Monitoring and addressing Absenteeism and Late coming
- Processing of annual leave (salary staff)
- Processing of sick leave (salary staff)
- Implementation of HR policies and procedures (updating and revisions)
- Union and shop stewards meetings and negotiations
- Establishment and facilitation of Workplace forum
- Employment Equity stakeholders forum (adherence, monitoring and record keeping)
- Informal training (i.e. Paterson Grading)
- Compiling of role profiles
- Co-ordinate training and development activities
- Provide support to line management
- Adherence to BBBEE requirements (advise and maintain)
- Co-ordinate Disciplinary hearings
- Arranging counselling sessions (formal / informal)
- Implementation of Induction programme
- Establishing Wellness programme (General wellbeing of workers) i.e. St Francis and doctors’ visits
- General Human Resources correspondence i.e. minutes and note taking in various meetings
- Reporting on skills development and training (Workplace skills report and plan)
- Employment equity reports (EEA1)
- All Union related matters
- Completion and submission of Death and disability claims
- Resolving any Department of Labour issues (UI19's)
- Assist and oversee all WCA and COIDA related matters
- Suggest and administer SCI activities
- Assist SHERQ manager with ISO implementation
- Assisting employees with home loans
- BBBEE custodian
- Manage formal Learnerships with Skills development Corporation
- Drafting of Training needs Matrix
- Fortnightly meetings with Shop Stewards
Key Relationships:
- Focus Team members
- Sales Director
- Managing Director
- Supervisors
- Union Shopstewards
Decision Making Authority:
(Determined locally - examples)
- General Negotiations with union representatives
- Financial BBBEE accountability
- HR Recruitment and discipline of employees in line with HR policy
Performance Indicators:
(Determined locally - examples)
- Team morale
- Achievement of personal development objectives
- Up to date team training plan and succession plan
- Weekly reporting of Human Capital activities
General Competencies:
- Team Leadership: Communicates openly, motivates and inspires, creates a positive work environment, manages team performance, sets a good example for the team.
- Team Development: Provides constructive feedback, objectively assesses team members, grows team member skills, helps people in achieving their highest potential, is open to feedback from others.
- Problem Solving: Identifies issues, problems & opportunities, analyses cause & effect, practically solves problems, implements corrective action, uses the teams skills to solve problems.
- Support Change: Generates enthusiasm and has a positive attitude to change, overcomes barriers to change, seeks opportunities to improve processes, plans & carries through change.
Qualifications:
- Matric
- Diploma in Human Resources / Administration
Specific Skills/Experience required for role:
- Excellent communication skills (verbal and written)
- Minimum Of 5 Years’ Experience In Administration Role
- Good analytical and numerical skills
- Excellent interpersonal, leadership, motivation and planning skills
- Excellent communicator (verbal & written)
- Knowledge of Health & Safety requirements
- Sound knowledge of BBBEE goals
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