The HR & Office Manager will assist with HR administrative tasks, including BBBEE initiatives as directed, and drive the people/HR agenda in the region. This role ensures the efficient operation of the office environment by handling administrative tasks, managing office facilities, facilitating internal communication, streamlining processes, and supporting day-to-day needs to maintain a productive and organized workplace.
HR
- Assisting with the whole life circle of the employees and administrative HR processes (maternity leave, absence management, on and offboarding, contractual changes etc.)
- Assisting with internal, external and statutory audits as needed – Employment Equity (EE) and Workplace Skills Plan (WSP) reporting and evaluation
- Assist with implementation of BBBEE plan, monitoring and evaluation of plans to ensure compliance. Initiate CSI events in line with BBBEE strategy, including research and implementation.
- Assisting with recruitment and hiring process
- Ensure compliance with health and safety policies and maintain a secure environment.
- Roll-out HR initiatives locally in conjunction with group HR
- Acting as ambassador for our organisation’s values; leading the culture and organisational transformation
Office Management
- Organize office operations including reception, design filing systems, and develop communication protocols.
- Track and report office budget expenses; ensure monthly reconciliations.
- Manage facility vendors (cleaning, catering, security) and liaise with builders for renovations.
- Procure office/IT supplies according to BBBEE requirements and procurement procedures.
- Ensure adherence to office/maintenance SLAs and manage inventory control.
- Schedule meetings, appointments, and boardrooms; handle minute-taking and distribution.
- Book transport, accommodation, and manage visa applications/work permits.
- Oversee HR admin tasks, including onboarding, employee checks, and interview scheduling.
- Provide administrative support to management and organize company events.
Minimum Requirements
- University degree in HR field
- At least 2 years of experience in an HR generalist role
- Experience with a variety of office software (email tools, presentation slides, spreadsheets and databases)
- Knowledge of HRIS, databases, and management systems
- Knowledge of HR policies and local SA employee laws, statutory reporting and BBBEE compliance and implementation plans
- Proven experience as an office manager, front office manager or administrative assistant
- Experienced in handling a wide range of administrative and executive support related tasks and able to work independently with little or no supervision.
- Well organized, flexible and enjoy the administrative challenges of supporting an office of diverse people
- Superior multitasking talents, with the ability to manage high-priority assignments and develop solutions to challenging business problems.
- Knowledge of office administrator responsibilities, systems and procedures
- Excellent time management skills and ability to multi-task and prioritize work
- Attention to detail and problem-solving skills
- Ability to handle confidential matters
- Excellent written and verbal communication skills
- Strong organizational and planning skills in a fast-paced environment
- A creative mind with an ability to suggest improvements
- Adhere to strict deadlines
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