Job DescriptionWHO WE ARE
Avolta is the world’s leading travel experience player. With a traveller-centric philosophy and a geographically diverse network, the travel retail and F&B company addresses the needs of up to 2.3 billion passengers each year, with 5,500 outlets in more than 75 countries across six continents. Guided by their Destination 2027 strategy and boosted by their recent combination with travel F&B giant Autogrill, the company is well positioned to realise their ambition to create a Travel Experience Revolution through their many locations at airports, motorways, cruise lines, seaports and railway stations amongst others. Avolta is committed to and focused on four key areas, where we want to have a positive impact: customer experience; employee wellbeing and advancement; protecting the environment.
PURPOSE OF THE ROLE
We are seeking a talented and motivated individual to become part of our Shop Development Team as a Project Manager. You will be working closely with Shop Development Team, and your responsibilities will include offering key administrative support, managing costs, and helping with various project management tasks. The main focus will be assisting with the rollout of new store concepts and overseeing refurbishment projects across the UK. This position provides an exciting chance to contribute to significant developments within the company while enhancing your skills in project management and retail store development.
RESPONSIBILITIES
Project Administration
- Submit Project Activations: Manage and submit activations for new and ongoing projects using the OPC system to ensure all required documentation and approvals are in place
- Maintain Contractor Database: Regularly update and maintain the contractor database, ensuring accurate records of contact details, qualifications, and compliance documentation
- Prepare and Process Orders: Generate and prepare purchase orders for project-related materials and services, ensuring timely processing and delivery
- Meeting Minutes: Attend project meetings, take detailed notes, and distribute minutes to key stakeholders. Ensure all actions and decisions are clearly documented and shared to maintain transparency and follow-up
Project Cost Management
- Cost Control and Monitoring: Support in monitoring and controlling budgets for all UK capital expenditure (CAPEX) projects. Track expenses to prevent budget overruns and ensure financial alignment with project goals
- Prepare Cost Estimates: Assist in the development of cost plans and estimates for new UK tenders and projects outlined in the refurbishment plan, helping to provide accurate forecasts for resource allocation
- Cash Flow Management: Ensure that local project managers consistently update and manage project cash flows, tracking the financial health of each project
- Order and Invoice Processing: Oversee the process of raising orders and invoices within the OPC system, ensuring accuracy and timely submission to avoid payment delays
- SAP Purchase Orders: Manage the raising of SAP purchase orders, ensuring proper authorisation and documentation, and troubleshoot any invoicing discrepancies or issues.
- Project Closure: Assist in the timely closure of projects by completing all necessary financial documentation and ensuring all costs are accounted for and reconciled
Project Delivery
- Project Management Support: Provide direct project management assistance on smaller-scale projects, ensuring adherence to timelines, budgets, and overall project goals
- Timeline Tracking: Take responsibility for monitoring and tracking project timelines, ensuring that local project managers input up-to-date project information into the OPC system for accurate reporting
- Weekly Reporting: Liaise with local project managers to ensure the timely submission of weekly project progress reports. Review these reports to highlight any potential risks, delays, or critical issues and escalate them to the senior project manager as needed
- Issue Management: Act as the point of contact for flagging and addressing actions or issues that arise during project execution, ensuring quick resolution or escalation to senior management
- Quotes and Vendor Coordination: Assist in sourcing and obtaining quotes for necessary works and services, ensuring that costs are competitive and align with project budgets and timelines. Coordinate with vendors to secure contracts and manage relationships
YOUR PROFILE:
- Strong knowledge of the retail design process, from conceptual planning through to detailed design and final delivery
- A good understanding of project management principles, with some hands-on experience preferred
- Familiarity with managing budgets, cost control, and financial tracking for projects.
- Commercially astute, with the ability to understand financial implications and make cost-effective decisions
- Highly numerate, with the ability to analyse data, budgets, and project financials to identify potential savings or areas of concern
- Excellent verbal and written communication skills, capable of conveying complex information clearly and effectively
- Strong interpersonal skills, comfortable interacting with people at all levels of the organisation and external stakeholders