Administrative Support
A personal assistant's job description typically includes a wide range of responsibilities aimed at supporting an individual, usually an executive or a high-level professional. Here's a general overview of what a personal assistant might be expected to do:
- Manage calendars, schedule appointments, and coordinate meetings.
- Handle correspondence such as emails, letters, and phone calls.
- Prepare reports, presentations, and other documents.
- Ensure travel plans align with the executive's schedule and preferences.
- Act as the primary point of contact between the executive and other parties.
- Screen and prioritize incoming communications and requests.
- Organize and maintain files, records, and confidential information.
- Assist in managing priorities and deadlines.
- Help organize events, conferences, and social functions as needed.
- Handle personal tasks and errands as assigned.
- Handle appointments and personal commitments.
- Anticipate needs and proactively address issues.
- Provide input and recommendations based on research and analysis.
- Adapt to changing priorities and work environments.
- Maintain strict confidentiality and discretion at all times.
Skills And Qualifications
- Proficiency with office software (e.g., Microsoft Office Suite, Google Workspace).
- Familiarity with communication tools (e.g., email clients, messaging apps).
- Strong organizational and multitasking abilities.
- Excellent communication and interpersonal skills.
- Attention to detail and accuracy.
- Proactive and resourceful problem-solving skills.
- Discretion and respect for confidentiality.
Education And Experience
- Previous experience in administrative roles or as a personal assistant is beneficial.
Additional Requirements
- Availability to work flexible hours, including evenings or weekends if necessary.
- Willingness to travel occasionally, depending on the employer's needs.
Desired Skills
- Admin Work
- Secretarial
Desired Work Experience
- Less than 1 year Recruitment.
- 2 to 5 years Personal Assistant.
Desired Qualification Level
- Grade 12 / Matric.
About The Employer
Innovative Staffing Solutions (ISS) is a leading operational outsourcing company which offers operational management and administration services to clients in industries ranging from engineering, construction, mining, logistics, transport, agriculture, hospitality, and retail.
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