Document Controller
Role Purpose:
- We are seeking an organized and detail-oriented Document Controller to join our team.
- The ideal candidate will manage the company's documentation processes, ensuring that all documents are properly stored, tracked, and distributed to relevant stakeholders.
- The Document Controller will also ensure compliance with company and regulatory standards, making it easy to access and retrieve documents when needed.
Key Accountabilities:
- Manage and maintain all company documents, ensuring they are up-to-date, accessible, and properly stored throughout the project lifecycle.
- Organize and categorize documents for easy retrieval and distribution.
- Ensure that all documents comply with internal and external regulations and standards.
- Track and manage document versions, ensuring that obsolete documents are archived or destroyed.
- Liaise with different departments and stakeholders to ensure documents are distributed and filed correctly, internally and externally.
- Support project teams with document-related activities, ensuring proper documentation during project lifecycles.
- Implement and maintain a document control system, ensuring a smooth workflow for document management.
- Assist with audits and ensure document compliance during internal and external audits.
- Comply with all company governance and safety, health, environment, risk, and quality (SHERQ) requirements.
- Respond to requests for information and documentation in a timely manner.
- Ensure confidentiality and security of sensitive documents.
Core Competencies, Knowledge, and Experience:
- Must be computer literate with sound knowledge of all Microsoft Office applications.
- Ability to manage and resolve queries timeously.
- Administration and communication skills.
- Knowledge of all reporting systems.
- Must have technical/professional qualifications:
- Matric (Essential).
- Diploma/Certificate in Administration preferred.
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