This position is primarily responsible for sourcing new business through tenders and comparable processes.
SD Recruitment (Pty) Ltd provides a 24/7 service, which means the Project Coordinator must ensure cover of their functions at all times for urgent matters based on operational requirements relating to Tenders and Contract management.
● Monitor and update list of portals and websites used for publishing tenders
● Identify suitable tenders (public and private entities) and submit recommendations to Senior Management and OR HODs
○ Track submitted proposals for possible follow-up and/or resubmission
○ File all tender applications, proposals and RFQs in a suitable system, including electronic and/or hard copy as needed
● Compile and update tenders / RFQ tracker
● Ensure all relevant tender briefings are attended as needed and compile a tender briefing report for each attendance
● Inform Senior Management of payments required for tenders and action accordingly
● Compile tender applications, proposals and RFQs
● Complete tender documentation and applications, including proposals as well as requests from prospective and new Clients
● Ensure all company documents are current and relevant
○ Ensure validity of company compliance documents (e.g. company registration, tax clearance, BBBEE certification, etc.)
○ Ensure all relevant internal documents reflect the correct templates and details
○ Ensure documents are certified as needed
● Ensure submissions are done within the deadline and via a suitable means
● Request and complete new application forms for suppliers
● Order stationery required for completion of tenders, proposals and RFQs
● Maintain the privacy and confidentiality of any matters brought to you and/or handled by you, including any data processed by you
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Ad hoc additional or alternative functions, including outside of ordinary hours, as may be reasonably required
Requirements:
- Minimum 3 years’ experience in Procurement / Supply Chain Management / Business Development
- Relevant qualification aligned to the scope of practice with a minimum of 3 years relevant working experience OR a minimum of 5 - 6 years relevant experience with a Grade 12