Commercial Property Finance concern is seeking an Operations Controller role to provide operations administration and support including analysing of performance against targets, monitoring compliance with business processes and lending and risk criteria and tracking post implementation performance against conditions
Responsibilities: Operations Performance Monitoring
- To monitor approvals and disbursements by drawing reports from the system, collating information, analysing performance against targets for the period and draft and presenting reports twice a month
- To monitor net interest margin by drawing reports by drawing reports from the system, collating information, analysing performance against targets for the period and drafting and submitting every trimester
- To track the deal pipeline by receiving feedback per region, collating the information and submitting for review weekly
- To monitor circulation of loan proposals against pipeline lead time by tracking proposals circulated, identifying proposals that are missing and following up with Regions on anticipated distribution timeframes weekly
- To track drawdowns and cashflow by receiving anticipated
drawdowns and cashflow requirements from Regions, collating information and submitting for approval weekly
Lending and Risk Assessment
- To monitor compliance with loan and credit policy and business process by reviewing loan proposals for larger deals against defined criteria, identifying anomalies, providing comments on loan proposals and liaising with operations team members to address non-compliances as required
- To quality assure larger deal proposals by reviewing loan
proposals and feasibilities, assessing completeness and accuracy, identifying areas requiring correction and providing feedback to operations team members as required
Post Implementation Reviews
- To monitor project performance against feasibility parameters by sourcing information from the system and the Portfolio Managers, comparing actual building performance against feasibility inputs, identifying anomalies and reporting on these monthly
- To monitor achievement of compliance conditions by sourcing information from the system, comparing actual performance with compliance requirements, identifying anomalies and reporting on these monthly
- To develop and maintain the market rental database by drawing market rentals from rent rolls, updating the database, drawing reports and submitting for consideration monthly and as required
Operations Administration
- To collate operations reports by collecting input from regions and collating into the define reporting structure every two months and as required.
- To provide diary administration support by scheduling meetings, making meeting arrangements, preparing meeting packs and confirming meeting attendance daily
- To take minutes by attending meetings, recording actions and decision and submitting for approval weekly
- To follow up on actions from meetings by communicating with responsible parties, following up on outstanding activities and providing feedback weekly and as required
- To schedule and book travel by identifying travel requirements, booking travel arrangements (flights, car hire, accommodation etc), communicating itineraries and addressing travel queries and issues as required
- To review and confirm travel invoices by reconciling travel
invoices with bookings, confirming accuracy, identifying
anomalies and corrective, preparing invoices and submitting for approval and processing monthly and as required
Requirements:
- An NQF 7 in Commerce, Administration or similar is required
- 2 – 3 years experience in administration in a financial services environment is required
- Experience in the commercial property finance environment is preferred.
Please note only shortlisted candidates will be contacted