Date Posted: 09/05/2024
Req ID: 39594
Faculty/Division: Temerty Faculty of Medicine
Department: Department of Medicine
Campus: St. George (Downtown Toronto)
Position Number: 00056759
Description:
About us:
The University of Toronto's Temerty Faculty of Medicine is a global leader in research and education, spanning clinical medicine, basic science, and rehabilitation sciences.
Your opportunity:
The Department of Medicine is one of the largest in North America, with 830 full-time faculty members, 1,000 postgraduate trainees, and 20 specialty divisions. We are a powerhouse of medical research, generating new knowledge to impact internal medicine training and patient care.
As Academic Appointments & HRIS Assistant, you will work collaboratively within a team of administrators to coordinate the clinical faculty appointments processes and academic life cycle. You will be entrusted with key administrative tasks requiring attention to detail in a high-volume environment.
Your responsibilities will include:
- Tracking applicant files and verifying the accuracy and completeness of documents
- Interpreting and applying rules and policies, and providing detailed explanations to stakeholders
- Supporting senior level committees, including agendas, minute taking and coordinating logistics
- Coordinating and tracking endowed chair appointments
- Proofing and posting advertisements for faculty positions
- Processing payroll transactions and generating reports
Essential Qualifications:
- Advanced College Diploma (3 years) or acceptable combination of equivalent experience
- Minimum three (3) years relevant experience, preferably in a University or teaching hospital environment
- Familiarity with the University of Toronto's and Faculty of Medicine's policies
- Demonstrated experience interpreting and processing academic appointments and promotions policies
- Experience managing databases and generating reports
- Experience drafting correspondence and supporting committees
- Experience processing payroll transactions
- Experience with document management software
- Experience with HRIS, Taleo, Laserfiche and FOCUS
- Exceptional communication and interpersonal skills
- Strong organizational skills with a demonstrated ability to set priorities
- Ability to multi-task and adapt in varied duties
- Relentless attention to detail and accuracy
- Strong customer service orientation
Assets (Nonessential):
- Knowledge of clinical faculty appointments policies
To be successful in this role you will be:
- Meticulous
- Organized
- Tactful
- Team player
Closing Date: 09/27/2024, 11:59PM ET
Employee Group: USW
Appointment Type: Budget - Continuing
Schedule: Full-Time
Pay Scale Group & Hiring Zone: USW Pay Band 10 -- $70,844 with annual step progression to a maximum of $90,595.
Job Category: Administrative / Managerial
Recruiter: Andrea Varicak
Lived Experience Statement: Candidates from diverse backgrounds are encouraged to apply.
Diversity Statement: The University of Toronto values diversity and encourages applications from underrepresented groups.
Accessibility Statement: The University is committed to accessibility and providing accommodations for applicants with disabilities.
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