Nelson Mandela University reserves the right not to make an appointment. In considering candidates for appointment into the advertised posts, preference will be accorded to persons from a designated group in accordance with the approved Nelson Mandela University Employment Equity Plan.
CORE PURPOSE OF JOB
Create a platform for enhancing the HR Service delivery across the HR value chain to realise efficiencies across the University.
KEY PERFORMANCE AREAS
- Accurately categorise and capture information including identifying problems, change and/or flag document and data integrity issues with relevant stakeholders.
- Remove or flag procedural obstacles to quality data and data capturing accuracy.
- Data and information processed and captured within standards and guidelines.
Appointment of employee
- Create an employee profile for newly appointed employees.
- Create new service records for current or former employees.
- Allocating a relevant code to newly appointed employees.
- Load the fund records to the employee profile.
Maintained employee data
- Update employee profile.
- Updated and accurate employee details.
- Update and maintain leave records.
Termination of employee
- Terminate an employee service record (employee profile).
- Manually calculate leave payout on termination of service and reconcile service record.
- Manually convert the unused short term contract service record period and advise the relevant stakeholders to calculate and reverse the budget.
- End the fund codes from employee’s profile.
- Notify payroll of employee termination.
General queries
- Attending to general front-line queries from employees, line managers and HR.
- Process all payroll data according to University’s business process.
- Identify and alert relevant data trends to the line manager.
- Executes HR front office (reception) area procedures, answers telephones, and disseminates information to employees and visitors as needed.
- Provides clerical support, including but not limited to filing, writing letters and organising files.
- Processes reservation requests for HR Boardroom.
- Completes administrative tasks and functions within the scope of the role.
- Communicates effectively when responding to inquiries from employees and general University community.
- Participates in monthly department meetings as scheduled by supervisor.
- Identify deviations and non-compliance from legislation and policy application.
- Assist in instituting corrective action with the relevant stakeholder.
- Report any non-compliance/deviations of policy or legislation to the specialist timeously.
- Invoking procedures to recover incorrect leave where supporting documents are not valid.
- Dependant notification to inform when the maximum age is reached for membership of fund to be terminated.
REQUIREMENTS
- Matric / Grade 12
- Minimum of 2 to 5 years relevant experience
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