Introduction
Our client is a supplier of steel and coal products for the mining industry. The client is looking for a Contracts Specialist (Supply Chain Management) with the following key criteria:
- A minimum of 3 years relevant supply chain or related; procurement, contract management experience. Adept in working with MS Office, various databases and contract management systems.
Understanding of Enterprise Resources Planning and/or Cloud based procurement solutions (e.g. SAP MM, Coupa).
PURPOSE:
- To manage, coordinate and administer contracts with suppliers.
- To assist the Manager, Group Contracts and Procurement with improving contract coverage and achieving commercial savings.
MAJOR CHALLENGES:
- Providing a contract management service to multiple Business Units, for multiple commodities.
- Continuous pressure exists on continuously improving in terms of cost effectiveness, innovation and productivity.
- Turnaround times of contract establishment and Statement of Work.
- Maintaining and effectively executing high volumes of users demands and active contracts.
Job Location: Centurion is a small town in Gauteng Province, South Africa.
Contract period: 12 Months
Duties & Responsibilities
Best Practice and Knowledge Management
- Identify and support the implementation of process and system enhancements to continuously improve contract management process.
- Study/research best practice processes and benchmark the Company processes at regular intervals.
- Assist in mitigating risk in terms of contractual exposure to the Company.
Business Partner Enablement
- Identify, evaluate and support business partners/end-users to develop disciplined sourcing execution capabilities.
- Provide process advice to business partners/end-users through in-transaction guidance and support.
- Work with various internal and external stakeholders to expand and enrich supply chain content.
Compliance, Governance and Assurance
- Ensure supplier stakeholders comply with relevant regulatory requirements.
- Consolidate reports and provide feedback to the Manager, Group Contracts and Procurement on appropriate contract management reporting and governance requirements.
- Collaborate and communicate with suppliers.
- Implement portfolio targets in alignment with legislation and charters (e.g. Mining Charter, Broad Based Black Economic Empowerment (BBBEE), etc.).
- Provide guidance to stakeholders to ensure adherence to all policies, procedures, standards and guidelines.
Contract Management
- Compile and manage contracts with service providers.
- In conjunction with internal stakeholders, ensure that all relevant category strategies and governance requirements are met.
- Negotiate, conclude and administer contracts throughout the contract lifecycle.
- Evaluate contractual terms and conditions and provide recommendations.
- Responsible for the proactive management of contract lifecycle milestones for a portfolio of contracts.
- Record and monitor contract compliance and renewal applications.
- Investigate the need for contract extensions and terminate contractual relationship upon completion if required.
- Obtain approval for relevant contracts and documentation in line with governance requirements and departmental budgetary stipulations.
- Manage the end-to-end contract management process.
- Develop and implement contracting portfolio project plans.
- Develop, socialise and implement contracting strategies.
- Ensure all contracting plans incorporate and address Social and Labour Plans (SLP’s), Mining Charter and BBBEE preferential procurement objectives.
- Compile tender documentation, issue Request for Quote (RFQ), adjudicate tenders in collaboration with technical and commercial specialists.
- Ensure guidance and planning to contract modifications, price adjustments and contract close out.
- Contribute to supplier development including Local Economic Development.
- Develop and maintain key supplier agreements with a continuing focus on efficiency gains.
- Identify opportunities for cost savings through product substitution, market testing, or other means.
- Actively participate in organisation planning as it relates to procurement activities.
Customer and Client Relationship Management
- Maintain a database of supplier information and continuously ensure that integrity and quality of data are relevant and of required standard.
- Liaise with internal stakeholders and suppliers in the development of Service Level Agreements (SLA's) with suppliers.
- Support onboarding of new suppliers and manage supplier relationships.
- Proactive engagement with suppliers and internal stakeholders related to contractual matters, i.e. disputes, claims, performance etc.
- Build and nurture effective and influential relationships with internal and external stakeholders, suppliers, and partners.
Functional Excellence
- Adhere to functional policies, standards, guidelines, procedures, end-to-end processes, tools, templates etc.
- Assist in standardising, simplifying and speeding-up functional processes, eliminating duplication and bureaucracy.
- Apply functional best practices, promote sharing of best practices and knowledge.
Internal Business Processes
- Provide weekly feedback on progress related to contract lifecycle management activities.
- Conduct monthly reporting on contracting process.
- Ensure procurement savings occur.
Performance Management
- Identify reporting needs and validate against framework.
- Determine capability and performance gaps in order to identify training needs.
Safe and Healthy Work Environment
- Maintain and ensure a healthy environment and safe operations Practices while ensuring compliance with all applicable Safety Health Environment and Community (SHEC) policies and procedures in line with set standards.
- Encourage a culture that focuses on safety in all operations.
Behavioural Alignment
Demonstrates the following:
- Creativity, collaboration, sociable and awareness to the ecosystem.
- Stewardship, accountability, ability to develop trust, safety conscious and ethical.
- Ability to respond quickly to business needs/agility, flexibility, continuous learning, innovation and proven ability to experiment on creative business solutions.
- Ability to be inclusive, eagerness for multiple skills, embraces multiple cultures, accepts different approaches and be human-centric/empathetic.
- Results oriented, quality driven, excellence, entrepreneurial abilities, efficient and effective.
Desired Experience & Qualification
REQUIREMENTS
- A minimum of 3 years relevant supply chain or related; procurement, contract management experience. Adept in working with MS Office, various databases and contract management systems.
Understanding of Enterprise Resources Planning and/or Cloud based procurement solutions (e.g. SAP MM, Coupa).
EXPERIENCE
- Relevant supply chain or related; procurement, contract management experience.
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