Join to apply for the Personal Assistant to Senior Manager role at Total Recruitment Solutions .
Position Description
To provide and deliver an effective and comprehensive Administrative support service to the Management Team, as well as fulfill a first line client interaction point function. Act as a liaison in the relationship between the manager and the Company Financial Advisers (to enhance business continuity); and existing and potential clients. The ideal individual must have strong administrative skills with strong planning and organisation skills, be detail-orientated, structured, have good communication skills and the ability to multitask in a high performance culture environment.
Output/Core Tasks:
- Provide secretarial support to the Business Manager and management team in terms of the following:
- Diary Management: Scheduling of appointments, meetings, etc.
- Monitoring managers schedule and making necessary changes as required.
- Prompt coordinating of details.
- Evaluating impacts in relation to urgency, importance, availability.
- Preparing for meetings; functions, presentations and conferences.
- Coordinating agenda items and making logistical arrangements for venues, travel of delegates, RSVPs, etc.
- Taking minutes and preparing action reports for the management team.
- Managing correspondence and filing.
- Making necessary travel and itinerary arrangements.
- Managing office budget and expenses.
- Ensuring appropriate marketing material is available/on display for clients.
Requirements:
- Qualifications: Grade 12 or equivalent.
- Certificate/diploma in administration/secretarial would be advantageous.
- Experience: 5 – 10 years’ experience as a Personal Assistant to a senior manager specifically in the Financial Services Industry will be advantageous.
- Knowledge of MS Office Suite (PowerPoint, Excel, Word).
Personal Attributes:
- Able to work in a high-pressure environment.
- Able to adapt to working on different and diverse tasks.
- Customer and service focused.
- Attention to detail and accuracy.
- Structured and organised.
- Ability to prioritise and be pro-active.
- Self-Motivated.
- Strong communication skills.
Process for Applying:
Make sure that the following information is updated: Qualifications, Previous Employers, Duties, and Emergency Contact numbers. Applications that do not meet this requirement will automatically be disqualified.
Seniority Level
Mid-Senior level
Employment Type
Full-time
Job Function
Administrative
Industries
Staffing and Recruiting
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