A specialist warehouse and distribution company has an exciting opportunity for an experienced, customer service-oriented Senior Client Administrator in the Eastern Cape.
The Senior Client Administrator is responsible for managing the day-to-day functions of the MSP model at the DC in terms of Administration and Financials.
- Matric / NQF level 4 with Accounting
- Degree/Diploma in Administration or Financial field or similar
- 2 - 3 yrs experience in an administrative/financial role essential
- Microsoft Outlook (Excel, Word, PowerPoint) intermediate to advanced skills
- Microsoft AX 2012 experience advantageous
- Experience in retail / distribution / TES advantageous (preferred)
- Possession of a valid driver’s license and own car essential
GENERAL ADMINISTRATIVE
- Attend interviews when required by the Client
- Ensure all Adfusion staff files are up to date;
- Ensure that employees at the DC are aware of the policies and procedures related to any HR matters;
- Check Attendance registers for Admin staff.
REPORTING
- Update Weekly and Monthly Reports
- Update TES, ICS services report for Shoprite and ACMS;
- Compile daily reports for Shoprite related to invoices and statements
INVOICING
- Ensure all recommended gap requirements are stipulated on the vendor invoices
- Facilitate the management report (Invoice Control Sheet) to Head Office
- Ensure that all invoice queries relating to Assignee Clerks are resolved
- Ensure that all invoices are processed;
- Facilitate any credit notes if there are any
- Ensure that auditing for the agency files are in order before Shoprite audits
- Ensure that all agencies adhere to Shoprite’s requirements regarding documentation
- Attend to all agency’s issues with Shoprite and facilitate meetings
- Update all outstanding orders for Shoprite
- Process all MBS Cross Shifts
- Update MBS Register and payments
- Reconcile statements together with the invoices processed against the age analysis for payments
- Ensure Time Sheets are signed off by the relevant parties
- Ensure that provision is made on all outstanding orders
- Ensure all pakkies are in order with Shoprite’s requirements
- Check all manual time sheets or shifts sheet for the agencies for payroll and have them signed off
- Ensure all overtime hours correspond with all WFM systems
- Liaise with the agencies should any issues arise relating to the weekly invoices
- Reconcile payments for Abuse verify invoices with Head Office
- Attend to all requests from Regional Operations Managers
- Reconcile statements with invoices processed
- Check and maintain all new vendors
- Adhere to all Shoprite’s finance requirements from ACMS
- Attend to all Shoprite queries
- Ensure all Shoprite’s statements are processed
REPORTING
- Update Weekly and Monthly Reports
- Update TES, ICS services report for Shoprite and ACMS
- Compile daily reports for Shoprite related to invoices and statements
OTHER SPECIAL REQUIREMENTS:
- Warehouse setting
- The job entails reporting directly to the National Payroll and Admin Manager
- Official working hours for this position are 07:30 to 16:30 i.e. 40 hours per week excluding lunch breaks, Monday – Friday, as per operational requirements.
- A high level of flexibility is required for this role.
KNOWLEDGE, SKILLS ATTRIBUTES
- Strong numeric reasoning ability
- Excellent verbal and written communication skills
- Problem-solving
- Analytic Ability
- Strong admin skills
- Deadline-driven and willing to work overtime at deadlines
- Time management and ability to work under pressure
- Organized, efficient, and task-driven Ability to multi-task