A digital marketing agency in Cape Town is seeking an administrative assistant to support executives, managers, and team members. This role requires a range of tasks to ensure a well-organised and efficient workplace. The ideal candidate will manage schedules, coordinate meetings, handle correspondence, assist with projects, and support data entry and file management.
Role and Responsibilities
- Manage and organise electronic files and documents.
- Assist in maintaining accurate and up-to-date financial records, including accounts payable and receivable.
- Assist in organizing and coordinating staff events, including team-building activities, social gatherings, and celebrations, ensuring successful execution and positive employee engagement.
- Schedule lectures, meetings and manage calendars.
- Assist with client queries.
- Assist with data entry and record-keeping.
- Arrange for IT support and correspond with IT professionals to resolve technical issues.
- Perform other administrative duties as assigned.
- Accurately fill in and maintain attendance registers for staff, ensuring records are up-to-date.
- Assist with internship reporting.
- Assist with internship recruitment.
- Manage and update the asset register, ensuring accurate records and efficient resource utilization.
- Provide support for various project management tasks.
- Assist senior staff in verifying meeting notes and ensuring the completion of action items.
Education, Experience and Competencies
- Three-year diploma.
- Bookkeeping experience is advantageous.
- Prior administrative experience.
- Valid driver's license - Own vehicle for errands.
- Excellent written and verbal communication skills.
- Strong organisational and time-management skills.
- Proficiency in Microsoft Office Suite.
- Ability to work independently and remotely with minimal supervision.
- Exceptional accuracy and attention to detail.
To Apply
Please send your CV, copy of ID, and motivational letter to .
Please note that if you have not been contacted within 3 days, your application is unsuccessful.
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