Overview
The fleet coordinator purpose is to provide accurate administrative support to the business in accordance with compliance and regulatory requirements. Ensure timeous and accurate transactional processing across various systems.
Qualifications
- Grade 12 or equivalent
- Administration certificate / diploma
Advantageous Requirements
- Experience on AX, SharePoint and 3rd part tracking systems would be beneficial
Experience
- 3-5 years of experience in fleet administration activities
- Hands-on experience on transaction systems, Preferably AX.
Duties
Fleet related Non-Stock Procurement compliant with company policies
- Request quotes where applicable
- Process requisitions and purchase orders on relevant systems
- Generate and expedite purchase orders
Fleet Control - Admin
- Scoping, mapping and assisting the system Developer with the Fleet system requirements
- Provide consolidated, accurate and verified information
- Updating physical vehicle files with relevant vehicle documents
- Facilitate, upload and capture the transfer of vehicles on SharePoint, AX & 3rd party systems
- Facilitate, upload and capture the disposals of vehicles on SharePoint, AX & 3rd party systems
- Facilitate, upload and capture the transfer and disposals of vehicle drive cams on SharePoint, AX & 3rd party systems
- Receiving & Capturing of Traffic fines on SharePoint and following up on payments
- Following up on unpaid traffic fines with the sites
- Capture Proof of payment of vehicles sold
- Capture Vehicle mileage of nominated vehicles on a weekly basis
- Capturing of non-conformances on Isometrix
- Maintain accurate petty cash register for vehicle related expenses
- Capturing vehicle expenses on AX against EAM object
- Tracking,
- DriveCam’s,
- Vehicle Registration,
- Motor vehicle licenses,
- Dealer Stock,
- Other licenses (strobe lights)
- Courier cost
- Training
- Generating and expediting EAM works orders
- Coordinate and distribute information regarding Motor vehicle licenses
- Aid sites and customers with how to use the Fleet SharePoint site
- Assist with request for information from sites and customers
Job Competencies
Job Related Skills
- Proficiency in MS Office (Word, Excel, and Outlook)
- Mature, task driven and self-motivated individual.
- Ability to meet strict daily processing and administrative targets
- Good organizational, administrative, planning & co-ordinating skills
- Good verbal and communication skills
Competency Requirements
- Customer Focus - Essential
- Functional Technical Skills - Mastery
- Integrity and Trust - Essential
- Problem Solving - Essential
- Drive for Results - Essential
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