Focus is on Imports (98%), Exports (2%)
The person will be responsible to assist in the co–ordination of all the necessary documentation in compliance with customer regulations. Maintain effective communication regarding import/export orders and track shipments accordingly.
Duties Include But Not Limited To:
COMPLIANCE WITH CUSTOMS REGULATIONS:
- Actively assist in managing all correspondence and logistical arrangements for imports and exports from start/quotes to finish/delivery, including payment and ensure all requirements are met with the highest degree of supplier/customer service.
- Source licenses, certificates, shipping and government authorisation with the use of knowledge of policies, procedures and structures of system for imports/exports.
- Adhere to all procedures relevant to the import/export function.
COMMUNICATION AND TRACKING:
- Track shipments/deliveries once in transit.
- Liaise with Suppliers, Clearing and Transport Agents regarding Imports/Exports orders.
- Liaise with Suppliers, Clearing and Transport Agents etc. on a daily basis to ensure effective communication is maintained and shipments are effectively tracked.
- Complete necessary daily/weekly updates, schedules and reports to control, monitor and report on tracking of export and import activity on Excel, Word and Outlook.
- Notify respective parties of progress status of shipments/deliveries accordingly.
ADMINISTRATION:
- Arrange carrier bookings with the relevant transporters to ensure accurate schedules and delivery lead times.
- Administer the export/import of shipments to the relevant destination and ensure timely delivery and information accuracy.
- Generate all import and export documentation such as quotations, invoices etc. and process in Syspro system, capturing in accordance with the relevant deadlines.
- Ensure that all necessary information is readily available for management pertaining to import/export orders.
- Maintain TDS, MSDS & COA on system.
- Manage product non-conformities related to supplier material.
- Assist with Foreign Suppliers bank account maintenance.
- Assist with monthly stock take.
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