We are seeking a highly organized and meticulous Administrative Assistant to join our dynamic team. The ideal candidate will support our office operations, ensuring smooth and efficient functioning. This role requires an initiative-taking individual with excellent communication skills and the ability to think critically about how tasks impact our internal systems. Dedication, strong work ethic, and a willingness to learn are highly valued and rewarded. A passion for fashion is a plus.
Key Responsibilities
- Provide administrative support to management and other departments.
- Manage and organize office operations and procedures, including:
- Stock take and product loading.
- Order packing and purchase order checking.
- Upkeep of product loading sheets and stock records.
- Pricing updates and booking deliveries.
- Ensuring the accuracy of internal ERP systems.
- Handle correspondence, emails, and phone calls professionally.
- Schedule and co-ordinate meetings and appointments.
- Assist in preparing reports, presentations, and other documents.
- Maintain and update company databases and records.
- Support the planning and execution of company events and exhibitions.
- Liaise with suppliers on pricing, product sourcing, and lead times, and with clients regarding delivery times, order receipt, and after-sales service.
- Perform general office duties such as filing, photocopying, and ordering supplies.
Qualifications - Proven experience as an Administrative Assistant or similar role.
- Valid driver's license.
- Proficiency in MS Office (Word, Excel, PowerPoint, Outlook).
- Experience with stock management and ERP systems is a plus.
- HR and accounting experience are advantages.
- Non-smoker.
Soft Skills - Strong written and verbal communication skills.
- Ability to multitask and prioritize effectively.
- Initiative-taking attitude with a willingness to learn and improve.
- Strong sense of responsibility and accountability.
- Excellent organizational and time management skills.
- Self-sufficient with critical thinking abilities.
- Attention to detail and strong problem-solving skills with consideration for internal systems.
- Adaptable and flexible to manage varying tasks.
Nice To Have - A good dress sense and interest in the fashion and apparel industries.
- Ability to help create social media content.
- Friendly and outgoing personality.
Benefits - Opportunities for skill development and professional growth.
- Support for maintaining work/life balance.
- A creative and collaborative work environment.
- Employee recognition.
- Open-door management policies for transparent communication.
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