Spotlight:Executive Assistant (With some wider responsibilities)On site role offering above market pension contribution & holiday entitlementWould ideally suit somebody who is proactive, likes variety and ownership and has a good eye for detailWe’re delighted to be partnering with a prestigious University to hire an Executive Assistant. It’s the perfect role if you’re proactive and like variety as you’ll get involved in wider administrative duties. Part of the role supports the Associate Vice President, making sure any documents/minutes are accurately created while the other part is creating a great customer experience to guests. The role offers plenty of scope to make it your own.What you’ll be doingHere’s a flavour of what you’ll be doing as an Executive/ReceptionistScheduling and arranging logistics for meetings, including Board meetings, Trustees meetings, Campus staff meetings, and Committee meetings including assembling all relevant documentationPrepare meeting agendas, manage minutes, identify and bring forward any items for upcoming meetingsAdvise, recommend and manage the Associate Vice President’s scheduleProvide reception support including taking calls and greeting guestsAssist the AVP in monitoring the HR management platformArrange travel/hotel bookings for the AVP AdministrationComplete exit surveys for all student groups and provide a follow up action plan for any improvementsProvide secretarial support to the AVP when requiredDistribution and collation of Scholarship Trust applicationsManage stationary provisions for the office and open/distribute postAct as the fire safety officer and arrange for fire drills to be completed each semesterMeet and greet visitors, providing a comprehensive overview of the University where requiredCollating data and creating reports on an ad hoc basisWhat you’ll need to show to be successfulExperience as a PA/Executive Assistant providing top-level assistanceExperience in managing multiple priorities, administrative coordination, and logisticsWell-organized, detail-oriented, ability to multi-task with great follow-up skillsStrong written and verbal communication skillsProficient in Microsoft Office suiteProactive and able to work on your own initiativeComfortable working in an agile way with flexibility to take on new tasksEnjoy autonomy and responsibility and act professionally