Employment Equity
ØAssist withcompilation and submission of the EE reports to the Department of Labourannually by deadline date.
ØForm & Chairthe EE committee
ØOrganize and planquarterly EE meetings
ØMinute anddistributed meeting minutes
ØEnsure usage ofthe EE module on Sage Payroll
Workplace Skills Plan and Annual Training Reports
Work closelywith the Training & Development Officer and:
ØAssist with thecompilation and submission of the online reports to Seta
ØPlanning andorganizing training
ØApplication ofLearnerships via the Pivotal section of the online submission
ØEnsure usage ofthe SD module on Sage payroll
Recruitment Process
Follow thefull recruitment system, including PPA and fingerprinting
Ø Oversee the co-ordination of recruitmentthroughout the company.
Ø Set Up Interviews
Ø Conduct Interviews
Ø Ensure that Job Advertisements are placed in the various media
Ø Ensure that Internally adverts are sent out
Ø Compilea comprehensive Recruitment Data Base from CV’s received
Ø ConductReference Checks
Ø ConductExit Interviews
Induction Process
Ø Maintain and Follow the Induction process within the organization
Ø Training of the Induction process
Ø Ensure that the induction schedule is signed and returned
BEE Compliance & Implementation
ØAssist theNational HR Manager in the preparation of the BEE verification audit file onall Elements of the Scorecard
ØActiveInvolvement of all Elements of thescorecard
ØMust have fullunderstanding of current BEE Legislation and requirements
General Human Resources Duties
ØDrafting ofLetters of Appointments & Job Descriptions
ØEnsure that thenecessary counselling is given or arranged to the staff when necessary.
ØEnsure effectivecommunication with the employees
ØEnsure effectivementoring of employees when necessary
ØInput in Draftingof Policies and Procedures
Ø Monitors company policy and procedures in line with group policy andprevailing legislation.
Ø Maintaining of KPI’s and Performance Appraisals system
Ø Ensure all staff receive performanceappraisals in accordance with company policy and monitor accordingly.
Ø Maintain a succession plan for alldepartments
Ø Attend daily Operations meetings
Ø Must be up to date with current andprevailing labour legislation
Ø Ensure that all policies and procedures areauthorized by the Senior HR Manager, prior to be distributed
to employees.
Ø Have valid input for the monthly Newsletter,this must be submitted timeously.
Ø Ensure that the Newsletter is ready fordistribution, by deadline date.
Ø Ensure that the Employee of the Monthnominations are received timeously. Confirm file checks on these
nominationsand then consult with Snr HR Manager and HOD’s to finalise the winner.
Ø Assist Senior HR Manager with compiling thesummarised report to Senior Management of the business
on a monthly basis.
Ø Ensure that a weekly HR report is sent tomanagement
Ø Ensure criminal checks are done for newemployees in advance
Ø Ensure criminal checks are conducted for allexisting employees every 2 years
Ø Ensure Daily Labour costs are done andsubmitted
Ø Manage the Time & Attendance system
Ø Manage the on site Clinic
Ø Implement Wellness initiatives
Ø Arrange counselling for employees whenrequired
IR
Ø Dealwith all performance, grievance and IR related issues in a legally compliantand professional way
Ø Conductall investigations regarding theft and other disciplinary issues
Ø Issuethe relevant Disciplinary action and documentation
Ø Arrangeand sit in disciplinary hearings
Ø Ensurethat all IR related employee documents are signed and are in the employeesfile.
Ø Preparationof Notice to attend a hearing, absconsion, written warnings etc.
Ø Notifyall necessary people including the employee of the findings
Ø AttendCCMA/BC cases on behalf of the company
Ø EnsureDe-Merit Point Warnings are Issued
Ø EnsureAlert Warning on points are issued
Ø AttendUnion Meetings
Ø Investigatethe daily absenteeism and issue the necessary disciplinary actions
Payroll Management
Ø Ensuremanagement of the JNB payroll:
Ø Payroll iscaptured
Ø Deadlinedates are met.
Ø Ensurepayslips are printed and distributed monthly
Ø Ensure that all payrollrelated filing is done monthly
Ø Ensurethat all employee files are up to date
Ø Prepareall 3rd party payments and schedules by deadline dates, but not limited to thefollowing:
Ø Garnishee’s
Ø Maintenance Orders
Ø Funeral Contributions
Ø Union Contributions
Ø Bargaining Council Contributions
Ø Provident Fund Contributions
Ø Ensurethat all third party preparations are submitted to finance timeously forpayments.
Ø Allterminated employees files need to be archived.
Ø Ensureregular Employee file checks are done
Ø Ensuresubmission of electronic UIF declarations and claims via U-filing
Ø Ensuresubmission of all injuries on duty via the online portal
Ø Ensurethat the yearend OID report is submitted to finance for payments
Ø Ensurethat the monthly leave report is monitored and further submitted to
Ø Thefinance department
General
Ø To observeall safety rules and procedures.
Ø To ensurethat all equipment and materials are not left in dangerous state.
Ø To ensureall HSE rules & procedures are followed and hazards/near miss and accidentsare properly reported.
Ø To raiseany work-safety hazard when participating in HSE meetings or Risk Assessment.
Ø Any otherreasonable task that may be required by management
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