IT Procurement Sourcing Specialist
Business Unit: Discovery Central Services
Function: Procurement
Date: 20 Jul 2024
About Discovery
Discovery’s core purpose is to make people healthier and to enhance and protect their lives. We seek out and invest in exceptional individuals who understand and support our core purpose, and whose own values align with those of Discovery. Our fast-paced and dynamic environment enables smart, self-driven people to be their best. As global thought leaders, Discovery is passionate about innovating in order to not only achieve financial success, but to ignite positive and meaningful change within our society.
About Group Procurement
Discovery conducts a centre-led Procurement department which has three strategic objectives, namely optimising cost efficiency, supplier partnering to create shared value and transformation through preferential procurement. These are underpinned by the principles of proper governance and good corporate citizenship.
Key Purpose
The main purpose of the Commodity specialist is to implement sourcing strategies for IT Software services that will drive the objectives of increased savings and inclusive procurement while adhering to governance and managing the objectives of the internal stakeholders. The specialist will effectively manage the assigned portfolio and departmental objectives. An important aspect of this role is optimizing cost efficiencies, supplier performance and supporting Discovery’s business plans.
Areas of Responsibility
Strategic
- Support the Procurement Manager with developing and implementing commodity sourcing strategies based on existing and forecasted spend.
- Assist with optimising sourcing per category spend analysis and optimisation with a total cost of ownership approach.
- Participate on cross-functional teams to ensure that Discovery is leveraging spend and driving best value.
- Support internal customers for the sourcing of goods and services by following established and approved procurement policies and procedures.
- Maintain effective working relationships with external customers and/or suppliers.
- Work with cross-functional teams to increase contract coverage and process efficiency.
- Assist with preparation of monthly reports for Exco and recommend areas of improvement for the procurement division.
Administration
- Chairing procurement forums which review procurement requests for purchase orders.
- Review planned orders, create requisitions for purchased items, capture new purchase orders and assign for approval.
- Facilitate interactions with suppliers and internal business stakeholders to resolve transactional issues.
- Contract pricing validation for all purchase requests under category management.
- Request competitive quotes and proposals.
- Matching and receipting of orders for payment.
- Creating catalogues for service providers.
B-BBEE
- Engaging vendors that do not meet the minimum B-BBEE requirements to agree on a plan to improve their B-BBEE levels.
- Scanning the market to identify vendors that we could onboard to help us reach our shortfalls.
- Recommending vendors to take part in RFP and other sourcing processes.
Contract Management
- Work with internal business stakeholders to ensure 80% of spend with suppliers is under contract.
- Engaging with suppliers for contracts renewal prior to expiration.
Managed Spend under Procurement
- Meeting with business areas to influence and increase spend.
- Discussing the procurement policy and process with various business areas.
Savings
- Developing category strategies to assist in reaching savings targets.
- Recording savings achieved into relevant registers.
- Meeting with vendors to reduce overall costs.
- Conducting Quarterly Business Reviews with strategic suppliers.
- Meeting with vendors to provide a remedial plan if suppliers are not meeting required SLAs.
Reporting
- Development and generation of monthly, weekly, and ad-hoc reports for business units and Procurement Management Team.
Personal Attributes and Skills
- Must be able to operate independently and under pressure.
- Able to perform multiple concurrent tasks and deal with changing priorities.
- Strong negotiation skills at all levels.
- Strong understanding of contract management and risk mitigation.
- Ability to communicate effectively and be responsive to internal customer requirements.
- Must be decisive and driven by deadlines.
- Willing to challenge ideas and provide suggestions in the best interests of the company.
- Ability to work collaboratively with internal customers and procurement professionals.
- Exhibit sound interpersonal skills involving interfacing, coordinating, and negotiating with internal customers and suppliers.
Education and Experience
- Qualification in Supply Chain preferred, preferably CIPS accredited.
- 5 years procurement experience, with at least 2 years as a commodity specialist.
- Demonstrated experience in developing and implementing sourcing strategies.
Employment Equity
The Company’s approved Employment Equity Plan and Targets will be considered as part of the recruitment process. As an Equal Opportunities employer, we actively encourage and welcome people with various disabilities to apply.
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