Ensures that all transactions in area or responsibility are processed timeously
- On time generation of all entries in paying status from Procurement system for area under control (Accounts Payable, Imprest, Petty cash).
- Ensure the accuracy of all GL allocations.
- Review for items of Capital nature or prepaid items.
- Process journals to reallocate cost when GL allocations are incorrect.
- Ensure the accuracy and validity of all supporting documentation.
- Ensures that all invoices comply with the VAT regulations in order to claim VAT back.
- Escalate all outstanding entries that are not timeously loaded or receipted.
- Process all manual entries, not generated from the sub ledgers, on the Bank statement in the Cashbook.
- Maintain fixed assets in the asset register in terms of Addition, Disposals, Transfer and revaluation.
- Process all billing in area of responsibility.
Payment and refund processing
- On time processing of all payments and refunds in area of control.
- Accuracy and completeness of payments.
- All reconciliations that support payments are in balance (Groups and Large National vendors).
- All vendors are paid within payment terms (Groups and Large National vendors).
- All Imprest and Petty cash accounts are refunded within timelines.
- All employee refunds are processed within timelines.
- All statutory payments are processed within timelines.
Accruals and reallocations
- Raise accruals for all receipted open orders on procurement report.
- Raise accruals for all recurring expenses in area of control.
- Reverse accruals when payments are generated from procurement system.
Reconciliations
- Responsible for Balance sheet recons for area of responsibility.
- Ensure only valid entries in Balance sheet recons and resolve reconciling items timeously.
Master file administration
- Load suppliers on the Financial system.
- Load suppliers on the Banking system.
- Ensure completed supporting documentation.
- Maintain Asset Setup in Syspro with regards to Asset Type, Branch, Asset Owner, Location, Depreciation Code etc.
- Maintain Banking matrix for all Bank platforms.
- Maintain all user setups with Banks.
Prepare Foreign currency payments and control
- Prepare the foreign payments in accordance with forex policy payments.
- Maintain register for all foreign currency received and issued, to reconcile with foreign currency on hand at all times.
- Follow up to ensure that reconciliation and unused forex are submitted to finance within 5 days after returning from overseas trip, escalate where necessary.
- Perform a physical cash count on a monthly basis.
Petty Cash
- Responsible for the issuing Petty Cash at Support Office.
- Verify that the correct level of authority has been attained before releasing funds.
- Balance funds on a weekly and monthly basis.
- Escalate outstanding submission timeously for Support Office.
Maintain Treasury Function
- Determine daily the cash balance and requirements for next day and submit to Finance Manager.
- Maintain bank balances at an optimum level.
- Compile daily cashflow input sheets.
Manage Capex allocation
- Issue Capex in line with Capex policy.
- Maintain Capex register for monthly reporting.
General office administration
- Keeps record of all financial documentation for auditing purposes.
- Ensure all filing is done within agreed time frames.
Adhoc
- Assist with any Adhoc duties as when required.
- 3 years’ experience in a Finance Department.
Minimum Requirements: Education
- Matric Qualification with Accounting and Mathematics.
- External: 3 Year tertiary financial qualification.
- Internal: studying towards a 3 years professional tertiary financial qualification with first year successfully completed.
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