Main purpose of job:
Executes operational bookkeeping tasks with focus on accounts receivable.
Required Education:
Grade 12 and Finance related certificate / diploma or degree and relevant experience.
Required professional experience:
Min 5 years experience
Computer literacy MS Office
SAP R/300
Credit Control
Post school qualifications:
Certificate / Diploma / Bachelors degree in Finance.
Primary Responsibilities (KPAs) and Job Role Description:
- Process invoices and credit notes, ensuring accurate coding, authorization, and entry into the financial system.
- Reconcile supplier statements to the accounts payable ledger, identifying and resolving discrepancies.
- Prepare payment runs, selecting invoices due for payment and generating payment instructions for approval.
- Maintain accurate and up-to-date creditor accounts, including contact information and payment terms.
- Handle queries from suppliers and internal departments regarding payments, invoices, and account statuses.
- Assist in the preparation of month-end accounts payable reports and analysis for management review.
- Produces statements of accounts and account reconciliation, in line with accounting guidelines.
- Monitor the accounts payable e-mail inbox, ensuring that incoming invoices and communications are addressed promptly.
- Support the finance team with ad hoc projects related to process improvement or financial audits.
- Maintain A/P procedures and defines procedures for corrective action.
- Monitor Accounts Payable vendors for proper authorization and accurate data by reviewing vendor statements.
- Ensures regular analyses of suppliers related liability / payment-due account status.