Job Description
The Junior IT Co-Ordinator will be responsible for a variety of tasks from supporting and coordinating IT administrative activities for the It division to procuring of IT equipment/services and vendor management. You will be responsible for preparing RFI's and RFP's along with facilitating the sourcing of quotes, ordering, delivery, receiving, co-ordination of installation, issuing/dispatching and activities associated with management of stock and/or services. You will need to work with and track IT financial and procurement data. You will also be responsible for the co-ordination of meetings, task and action item tracking, documentation and other administrative tasks.
Job requirements:
- Process IT equipment purchase requests in accordance with company policies and procedures.
- Research and compare IT equipment options based on specifications and budget constraints.
- Prepare RFI’s and RFP’s
- Obtain quotes from vendors and negotiate competitive pricing.
- Place purchase orders with approved vendors and ensure accurate order details.
- Track order status, manage deliveries, and maintain accurate inventory records.
- Coordinate with IT staff regarding equipment deployment and installation.
- Assist with IT asset management processes, including tagging and tracking equipment.
- Maintain clear and organized documentation for all IT equipment purchases.
- Co-ordination of IT administrative activities including meetings, follow up tasks, minutes, documentation and other administrative tasks
- Support the IT Executive and IT divisional staff.
- Create reports on IT division activities
- Utilize technology effectively to streamline administrative processes and enhance efficiency.
Qualifications
Qualification:
- Bachelor's degree (or equivalent experience) in a relevant field (e.g., Business Administration, Project Management).
Knowledge/Experience:
- Minimum 1 year experience
- Strong organizational skills and a meticulous attention to detail.
- Excellent communication and interpersonal skills, with the ability to interact professionally with all levels of staff, both internally and externally.
- Strong organizational skills with a meticulous attention to detail.
- Proficient in Microsoft Office Suite (Word, Excel).
- Familiarity with IT terminology and concepts
- Ability to learn and adapt to new technologies and processes.
- Strong problem-solving skills and the ability to work independently while also collaborating effectively as part of a team.
Additional Information
Personal Attributes
- Excellent problem-solving skills backed by solid technical knowledge.
- Excellent customer service and communication skills, with the ability to explain technical concepts to non-technical users.
- Excellent organisational and time-management skills, with the ability to manage multiple priorities in a fast-paced environment.
- A versatile and service-oriented mind-set.
- Good communication skills.
- Understands the importance of documentation.
- Open to learn, but also willing to teach.