Rand Mutual Assurance is Recruiting for Assistant Vacancies
Rand Mutual Assurance is Recruiting for Assistant Vacancies
As a Team Assistant, you will be working closely with the Pensions and Medical Management leadership. You will be supporting them with all related administrative functions for effective and efficient service delivery.
Closing date: 15th September 2024
Location: South Africa
THE JOB AT A GLANCE
As a Team Assistant, you will be working closely with the Pensions and Medical Management leadership. You will be supporting them with all related administrative functions for effective and efficient service delivery.
WHAT WILL YOU DO?
Provide general secretarial support to the assigned to the Prevention Department
- Arrange meetings and manage the diaries of the leaders within the Pensions and Medical Management Department
- Compile monthly reports for circulation per agreed timelines
- Arrange and coordinate departmental meetings and catering as necessary
- Type reports, letters, presentations, circulars, and general correspondence
- Handle and manage departmental queries
Travel Arrangements
Responsible for the end-to-end travel arrangements for the Pensions and Medical Management Department.
Financial Duties
- Assist with budget control
- Process all invoice/financial/budget requests for sign off
- Organise and pay for external service providers
General Administrative Duties
- Minute taking
- Draft agendas for all meetings as required
- Circulate accurate and quality minutes for the meetings within the agreed timelines
- Follow up on deadlines
- Diarize committee circulars and deadlines
- Manage departmental documents on SharePoint through editing, version control, and publishing
- Upload month-end reports on SharePoint
- Book meeting rooms as requested
- Order stationery
Stakeholder & Project Duties
- Assist with logistics for stakeholder training and projects, including venue and courier bookings
- Organise and distribute collateral to stakeholders
- Assist with basic administration for project coordination
- Assist with event logistics, e.g., conferences, and external stakeholder management, e.g., unions, clients, service providers
WHAT WILL YOU GET IN RETURN?
We offer great opportunities for personal and professional development in a stable company that’s 130 years strong. The role comes with a competitive salary package and various benefits. Flexible work arrangements (combination of remote and in the office). Furthermore, you will be a part of a dedicated group of colleagues who value teamwork and collaboration.
Turnaround time
The shortlisting process will only start once the application due date has been reached. The time taken to complete this process will depend on how far you progress and the availability of managers. Kindly note that should you not receive a response within 21 days, please consider your application unsuccessful.
Our Commitment to Transformation:
In accordance with the employment equity plan of Rand Mutual Assurance and its employment equity goals and targets, preference may be given, but is not limited, to candidates from under-represented designated groups.
WHAT YOU’LL BRING TO THE TABLE?
- Grade 12 (Required)
- Diploma in Office Administration/Secretarial or Project Management (Added advantage)
- At least 2 – 3 years’ experience in being a team assistant/Personal Assistant/project coordination/event coordination
- Experience in invoices and Opex management
- Managing work (includes time management)
- Experience in event management
- Ability to work under pressure
- Attention to detail and accuracy
- Verbal and communication skills
- Professional personal presentation
- Customer service orientation
- Information management
- Organising and planning
CLICK HERE TO APPLY
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